Executive Assistant

What we need from you.

Excellent written and spoken English (clear, professional, and confident).

Fast, sound decision-making —you can choose between good options quickly and confidently.

Genuine satisfaction in getting things in order —you naturally improve clarity, organization, and follow-through.

Communication preference : a strong preference for calling over emailing, especially when resolution is faster by phone.

Problem-solving style : when you bring a problem, you also bring three solutions for the founder to choose from.

People interaction comfort : you are willing to talk with clients/partners and coordinate accordingly.

Not a fit if: you want part-time hours, you require a real estate license as a condition of the role, or you’d rather not talk to people.

Schedule & training: full-time hours set in your local time. You receive personalized training directly from the founder during your first weeks.

Trial: a two-week paid trial period before either of us commits.

You will own the founder’s calendar and build the week—deciding what’s scheduled, what’s rescheduled, and what needs immediate attention.

Manage the inbox end-to-end: you read incoming mail first and handle about nine of every ten messages without the founder.

Track open items across the business and drive them to closure, keeping status clear and up to date.

Work alongside our AI system by reviewing and approving what it proposes before anything is sent externally.

Build and maintain operational playbooks that standardize how we work and why our processes pay off.

Handle time-sensitive communication with quick, sound judgment and consistent follow-through.

Provide thoughtful escalation when a decision must be made by the founder—typically after you’ve offered the best options.

This position includes real decision authority and approval rights—meaning you won’t simply support tasks; you’ll help run the operating rhythm of the practice.

Prior experience as an executive assistant, operations assistant, or similar high-ownership support role.

Comfort working with AI-assisted tools and verifying outputs with an editorial mindset.

Experience creating playbooks, SOPs, or workflow documentation.

Strong judgment around prioritization, especially in a fast-moving environment.

A track record of long-term commitment and reliability.

Above all, we value a loyal, long-tenured teammate who can keep the practice running smoothly.

Compensation: $1,500 to $3,000 USD per month, paid in USD.

Pay review: annually, on a fixed date written into the agreement.

Training: personally provided by the founder in your first weeks.

Trial period: two weeks, paid, before either party commits.

Team proximity: a seat closest to the CEO on a ~20-person team.

Culture: we reward loyalty, and the average employee has been with the company 2.5 years.

Strong candidates can expect to hear back within two business days.