Executive Assistant (f/m/d) to Co-CRO

We are looking for a motivated, highly-organized and detail-oriented (Senior) Executive Assistant to support one of our two Co-CROs. The role can be full or part-time in our Heidelberg HQ, perfect for an experienced EA looking for a change or returning to the workforce.

You will work as part of the CRO Office within a collaborative support team, ensuring the Co-CRO’s day-to-day operations run smoothly. While you will have guidance from the broader team, we value someone who is eager to take ownership of their tasks and who brings a proactive and flexible "can-do" attitude to every challenge.

Your responsibilities

Calendar Coordination: Manage a busy calendar, scheduling meetings, and ensuring the Co-CRO is well-prepared for their daily appointments.

Inbox Management: Support with organization and prioritization of incoming e-mails.

Travel Arrangements: Organize domestic and international travel, including booking flights, hotels, and local transport, and preparing clear itineraries.

Expense Handling: Organize and submit monthly expense reports accurately and on time.

Meeting Support: Help collect and prepare meeting materials and presentations. Track action items and remind the team of upcoming deadlines.

Project Management: Step in on behalf of the CRO and run contained internal-facing projects across various topic areas such as P&C, striving to define sustainable processes where possible.

Team Support : Provide organizational expertise to the broader Research organization for team meetings, special events, offsites, and the like.

Your profile

Significant prior Experience as an Executive Assistant in 1-2 fast-paced environments, can include project management or similar tasks.

Language Skills: Professional working proficiency in both German and English

Reliability & Detail: You are someone who catches the "small things" and takes pride in delivering high-quality and accurate work.

Proactive Mindset: You don't wait to be told what to do; you look for ways to be helpful and enjoy solving problems independently.

Discretion: You understand the importance of confidentiality and handle sensitive information with the utmost integrity.

Tech Savvy: Comfortable using the Google Suite, Slack and Jira and quick to learn new digital tools.

Quick-Thinking & Adaptable: You stay calm when plans change and pivot between different tasks quickly and easily.

What you can expect from us

Become part of an AI revolution!

30 days of paid vacation

Access to a variety of fitness & wellness offerings via Wellhub

Mental health support through nilo.health

JobRad® Bike Lease

Substantially subsidized company pension plan for your future security

Subsidized Germany-wide transportation ticket

Budget for additional technical equipment

Flexible working hours for better work-life balance and hybrid working model

Virtual Stock Option Plan

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