Receptionist / Office Management Assistant/ Manager 80 - 100 % (w/m)

Bolder Group is a highly respected boutique provider of trust and corporate services, serving ultra\-high net worth families from all over the world.

We are looking for a qualified person to strengthen our Office Management team.

**Receptionist / Office Management Assistant/ Manager 80 \- 100 % (w/m)**

**Tasks**

* Organize Teams Calls

* Moderate Team Calls during Internal Meetings, able to use all Teams features, including sharing screen, using the Teams transcription features.

* Ability to efficiently schedule meetings from Outlook, know how to utilize Outlook features, such as the Scheduler Assistant Function

* Knowledge of Nav1 and/or SharePoint is a plus

* Software Savvy and eager to learn new software

* Be the main face at the receptionist make visitors feel welcome, prepare coffee, water etc. and accompany clients to the meeting rooms

* Maintain the meeting rooms

* Organize all incoming post (Including stamping, ordering couriers and forwarding mail to customers) Maintenance of the office applications (printers, coffee machine, shredder, etc.)

* Maintain the kitchen

* Ensure smooth flow of telephone calls

* Copying, scanning and completing documents

* Expense reporting, book travel expenses, petty cash

* Scheduling and planning appointments and travel

* Handling correspondence in German and English

* Organizing Legalizations /Apostilles

* Support company events, planning of on\-site and off\-site meetings

* Organize parking spots

* Bringing Post daily to Post Office at 17:15

**Your Profile**

* Dynamic person, who can handle a fast\-paced international working environment

* Self\-sufficient, proactively initiating tasks independently and willing to hit the ground running

* Strong Microsoft skills (Outlook, Teams, PowerPoint and basic Excel)

* IT Savvy and open to mastering new software

* Ability to prioritize tasks

* Organized person with a system to keep track of tasks

* Discrete

* Motivated

* Ability to work collaboratively in a team as well as autonomously

* Excellent skills in German and English (written and spoken); other languages would be a plus

What we offer

A dynamic international working environment and very attractive working employment conditions and benefits.

Interested?

We look forward to your application letter with attached CV with photo.

**Bolder Trustees (Switzerland) AG**

Lindenstrasse 16

6340 Baar

Mrs. Nadejda Krastanova

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