HR Specialist (Information Systems)

The HR Specialist (Information Systems) functions to perform consultative advisory services and training, oversight, and compliance, in the HRIS discipline as it relates to managing information management systems related to compensation and pay-related processing data.

This position independently functions to provide subject matter expertise in those disciplines for employees in the Title 5, Title 38, and Hybrid Title 38 employment systems within the Veterans Health Administration (VHA). Major duties include, but are not limited to: Advanced understanding of the various HR personnel systems.

Mastery of and skill in applying advanced HR principles, systems, regulations, workflows, and practices. Competent knowledge of financial management and the intersection of HR and financial information systems (e.g. DCPS) Skill in providing expert advisory services and/or policy interpretation on complex issues in plain and technical language.

Tracks mission critical initiatives, recommends the required system changes in order to ensure successful implementation. Troubleshoots workflow and provides consultations on erroneous pay processing, analyzes effectiveness of compensation automation in HR Smart, and briefs supervisor and team on required remediation steps.

Serves as a key team member in program development, testing, and implementation of new or major modification of HRIS systems and databases, analyzing User Acceptance Testing (UAT) outcomes.

Provides data analytics for development of a wide variety of written documents including: letters, memoranda, option/decision papers, white papers, cost estimates, reports, QFR responses to Congressional staff, surveys, and action plans.

In collaboration with Compensation policy professionals, conducts studies which may have significant impact on the compensation climate, which may include analysis and assessment of healthcare business, sector, VHA-wide local labor markets, to identify pay related staffing challenges including hiring and turnover in conjunction with salary survey data to identify established as well as obscure or underlying causes of barriers to effective recruitment and retention of the workforce.

Work Schedule: Monday - Friday, 8:00am - 4:30pm Compressed/Flexible: Available Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This position may be authorized for Virtual Work.

Virtual Work eligibility is for current VA employees that are already subject to the return to the in-person work mandate in their current position. Definition of Virtual Work: Employee works outside of original hiring duty station at a VA-owned or leased space.

Return to Office (RTO): RTO mandates are in effect and selectees will be required to report to in-person work unless they are approved for an exception or an exemption. Any approval for an RTO exception, exemption, or extension will happen after a tentative job offer, but before a final job offer.

Position Description/PD#: HR Specialist (Information Systems)/PD99480A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: BASIC REQUIREMENT: To qualify for the HR Specialist position, candidates must meet the following basic requirements as described in one of the following methods: a. Merit-Based Method, b. Education-Based Method or c.

Training-Based Method: Method 1: Merit-Based Method The candidate must possess one year of specialized experience requiring knowledge of and/or skill in applying basic HR concepts, laws, principles, policies, methods, practices and/or HR systems.

Such experience may be gained in administrative, professional, technical or other responsible work positions in the public (i.e., Government or military) or private sector. This experience must be equivalent to at least the GS-4 level of the Federal Government. Method 2: Education-Based Method Successful completion of bachelor's degree (or higher).

Method 3: Training-Based Method Training 1: Successful completion of at least 12 credit hours of college-level (associate degree or higher level) course work in any of the following types of fields, majors or programs or those closely related as evidenced by the course or programs: HR (general), HR development, HR management, business, business management/administration, industrial relations, labor relations, industrial psychology, organizational psychology, organizational development, management, organizational behavior, pre-law/law, legal studies, health care management/administration, public administration, public policy, human services, leadership and humanities.

Training 2: Successful completion of at least four formal training courses in HR. The focus of these HR courses will be in areas or those closely related to general HR, Federal HR, private sector/corporate HR or HR management.

These courses must be offered through VA (i.e., Talent Management System courses), Federal agencies/departments (i.e., OPM Federal Human Resources Institute) or through external organizations (i.e., HR Certification Institute (HRCI®) Learning, HR University or Management Concepts).

For the purpose of this standard, formal means interactive (online or in-person) training that includes communication between the participants and/or the instructor. Successful completion is evidenced by documentation of successful completion by the training organization.

Training 3: Successful completion of a formal certificate program in any of the areas (or related areas) listed in Training 1 (above) or those closely related as evidenced by the course or programs. A formal certificate program for the purposes of this standard means a series or set of courses that provide a foundational or advanced knowledge.

The courses must have been provided by an accredited college, university, organization or company and must have required assignments and/or other course work. Examples of providers include, but are not limited to, Purdue University, Global Cornell University (i.e., eCornell) or Wharton School.

Successful completion is evidenced by documentation of completion by the training organization.

Training 4: Current professional HR certification through the Society of Human Resource Management (SHRM), HRCI®, International Public Management Association (IPMA) (or Public Sector HR Association (PSHRA)), American Society for Health Care Human Resources Administration (ASHHRA) or an organization or company that has a formal structure and is nationally recognized by the profession.

GRADE LEVEL QUALIFICATION REQUIREMENTS: In addition to meeting the basic requirement of this standard, an applicant's background must demonstrate that the applicant can successfully perform the duties of the position.

For the GS-13 grade level, candidates must possess either Criteria 1 - graduate degree and specialized experience or Criteria 2 - specialized experience to qualify for the specific grade level as described below: Criteria 1: Graduate level degree or higher and three years of progressive specialized experience equivalent to at least the GS-11 grade level; OR Criteria 2: One year of specialized experience equivalent to at least GS-12 Examples of specialized experience would typically include, but are not limited to: (1) Serving as a key team member in the development, testing, and implementation of new or modified Human Resources Information Systems (HRIS) and databases, including analyzing User Acceptance Testing (UAT) outcomes and troubleshooting system workflow errors to recommend solutions; (2) Applying comprehensive knowledge of complex, relational HR information systems to evaluate system capabilities, identify user requirements, and recommend system enhancements; and (3) Utilizing data mining and tools such as Power BI, Power Apps, SharePoint, and Microsoft 365 to analyze complex HR system data (e.g., HR Smart or similar databases) and provide data analytics to support development of written products such as reports, decision papers, and cost estimates.

For more information on these qualification standards, please visit the VA Qualifications Standards at https://department.va.gov/employees/va-qualifications-standards/