Executive Assistant & Private PA to the Chairman & CEO

Executive Assistant \& Private PA to the Chairman \& CEO

About the Company

A privately owned investment holding based in Zurich. Through its operating companies, it develops strategic resources at origin, alongside proprietary investments in emerging technologies.

The Zurich team is small and senior, with short decision paths — this role has direct visibility and impact.

We are looking for an organized, responsible, and proactive assistant who combines classic executive assistance to our Chairman \& CEO with corporate and office support for the Zurich team — and, distinctively, with private and family support for the principal. This is a true right\-hand role spanning both the professional and private spheres, suited to someone who enjoys variety, takes genuine ownership, and treats discretion as second nature.

Key Responsibilities

Executive Assistance to the CEO

Book and manage international travel (flights, hotels, visas), both European and global

Proactively manage the CEO's calendar across time zones, anticipating conflicts and protecting focus time

Prepare meeting briefings, agendas, and follow\-ups; track action items to completion

Track and process expenses per the group's expense policy

Act as first point of contact for the CEO's calendar and correspondence, exercising sound judgment on prioritization and access

Corporate \& Governance Support

Support board meeting logistics (scheduling, board packs, resolutions)

Maintain document retention and archiving across group entities

Track statutory and filing deadlines

Liaise with external providers (fiduciary, insurance broker, external counsel, banks) on administrative matters

Private \& Family Support

Schedule and track personal appointments for the principal and family (medical, dental, and similar), including reminders and follow\-ups

Coordinate children's school administration and communications, extracurricular activities, and related logistics — largely in German

Plan and book private and family travel and holidays

Handle household administration: insurance policies, vehicle matters (registration, servicing, appointments), property\-related paperwork, and coordination of contractors and service providers

Manage personal errands, purchases, gifting, and restaurant and event reservations

Serve as a reliable point of coordination between the office, the household, and the family

Office Management \& Cross\-Jurisdictional Coordination

Support day\-to\-day operations of the Zurich office (supplies, facilities, visitors, mail)

Assist with administrative coordination across the group's international entities

Candidate Profile

Required

Experience as a Personal/Executive Assistant, Private PA, or in a comparable role supporting senior leadership, a principal, or a family

Fluent English and German (written and spoken) — German is essential for schools, medical providers, and Swiss administration

Experience organizing complex international travel

High discretion; able to handle confidential legal, HR, financial, family, and household information responsibly

Comfortable working closely with a family as well as an executive team, and able to move naturally between the two

Proactive, hands\-on, solutions\-oriented; comfortable in a small, lean team without heavy bureaucracy

Strong MS Office skills; comfortable learning new tools

Valid Swiss work permit or EU/EFTA citizenship

Advantageous

Prior experience in a family office, private household, or entrepreneur\-led environment

Familiarity with the Swiss school system and local administrative processes

Additional languages (e.g., French)

Working Arrangements

This is an on\-site role based in central Zurich during normal office hours. Given the private\-support dimension, occasional flexibility outside standard hours is expected for time\-sensitive personal or travel matters; this is managed reasonably and reciprocated with flexibility in return.

What We Offer

Direct, daily exposure to the Chairman/CEO, the COO, and board\-level operations in an entrepreneurial, international holding group

A genuinely varied role combining classic PA/EA work, corporate operations exposure, and private/family support

A position of real trust with meaningful autonomy and short decision paths

A small, senior, non\-bureaucratic team

Central Zurich office location

Competitive compensation, commensurate with the breadth and seniority of the role

How to Apply

Please submit your CV and a short cover note via this platform. The employer is not named at this stage for reasons of strategic confidentiality. Full company details will be disclosed to shortlisted candidates before the interview process.

We are an equal opportunity employer and treat all applications in strict confidence. jpidc09433ejm jit0833jm jiy26jm