Virtual Assistant (Travel Concierge)

We're looking for a Senior Travel Concierge to join a fast-growing tech-enabled travel concierge service built for modern travelers. This is not just a customer-facing role. You will manage your own portfolio of high-touch clients, run shift operations for the team, mentor newer concierges, and be the steady presence that keeps service standards high when things get difficult.

Most of your time is still hands-on client work: sourcing hotels, planning trips, responding to messages, and managing relationships from the first message through the moment a traveler gets home. But during your shift you are also responsible for the team hitting its standards. Response times, inbox coverage, message quality, escalations. When something starts to slip, you are the one who notices first and steps in.

If you have operated at a high service bar before, write with warmth and precision, stay calm under pressure, and take genuine pride in making people feel cared for, this role is a strong fit.

Why You'll Want to Join

You will be paid in USD (bi-monthly: every 15th and 30th)

Paid Time Off in accordance with company policy

Observance of Holidays per company guidelines

100% remote setup so you can work wherever you're most productive

Work on a service that travelers rave about and help scale it to thousands of customers

Be a key voice in how the team delivers and how newer concierges develop

What You'll Work On

Client Portfolio Management

Own a portfolio of high-touch clients including some of the most complex and highest-value relationships

Learn each traveler's preferences, remember the details, and build the kind of rapport that turns one-time trips into long-term relationships

Respond quickly and thoughtfully with initial responses landing within 10 to 20 minutes during your shift

Anticipate needs before clients ask and proactively handle details they would have had to request themselves

Trip Research and Design

Research and recommend hotels, restaurants, and attractions using AI tools, editorial judgment, and strong research instincts

Build itineraries that match each client's pace, taste, and travel style

Verify every detail including location, timing, availability, and logistics before confirming anything

Stay current on destinations, new openings, airline programs, and loyalty rewards

Shift Leadership and Team Standards

Run the shared inbox during your shift and ensure messages are picked up on time, handoffs happen cleanly, and nothing slips through

Monitor response times, message quality, and customer satisfaction during your hours on

Flag when something is trending the wrong way, jump in, and escalate when needed

Step in on tricky situations including missed flights, hotel issues, and frustrated travelers as the experienced second voice

Mentorship and Process Contribution

Help onboard and support newer concierges, answer their questions in the moment, and model what great service looks like in practice

Contribute to playbooks and documentation as you spot recurring patterns or common service recovery situations

Share what works so the whole team gets better over time

Problem-Solving and Communication

Handle problems with composure: stay calm, present options clearly, and make the client feel taken care of in the hard moments

Write with warmth, clarity, and the right tone for every situation whether confirming a booking or delivering bad news

Know when to be concise, when to add a personal touch, and when a phone call is better than a message

What You Bring

2+ years in a high-touch customer experience, hospitality, or client service role

Genuine hospitality mindset: you take pride in making people feel cared for and hold yourself to a high standard

Exceptional written English with the ability to communicate clearly and warmly across every type of message

Composure under pressure: when things go wrong you are the steady presence clients and teammates want on the line

Sharp judgment in ambiguous situations: you scope the real question, build a plan, and find smart fallbacks when needed

Detail-oriented and organized across confirmation numbers, time zones, dietary notes, and transfer windows

Reliable and consistent: when you are on shift, things run

Helpful and peer-supportive: you enjoy helping teammates get better and do not see it as a distraction

Nice to Have

Personal passion for travel and your own experience exploring the world

Working knowledge of popular destinations, hotel brands, airlines, and loyalty programs

Prior experience in hospitality, travel, or another high-touch service environment

Experience working in an early-stage startup or fast-moving team

Please include

Your updated resume highlighting any customer service or travel-related experience

A short Loom video (1 to 2 minutes) introducing yourself, describing how you have maintained high service standards under pressure, and sharing an example of a time you stepped in to help a teammate or resolve a difficult client situation

A short writing sample such as a WhatsApp message or email showing your tone when handling a problem for a traveler

Only candidates who submit a Loom video will be moved to the next step of the hiring process.

If you write with warmth, lead from the front during your shift, and want to help build a travel service that people genuinely love, this role gives you the client relationships, the team responsibility, and the platform to do your best work.

Application Process Overview

Our comprehensive selection process ensures we find the right fit for both you and our clients:

Initial Application - Submit your application and complete our prequalifying questions

Video Introduction - Record an video introduction to showcase your communication skills and work experience

Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)

Recruitment Interview - Initial screening with our talent team

Executive Interview - Meet with senior leadership to discuss role alignment

Client Interview - Final interview with the client team you'd be supporting

Background & Reference Check - Professional reference verification

Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

Originally posted on Himalayas