Executive Assistant to MD (12-Month Fixed-Term Contract)

* Ensure the smooth and efficient management of the CEO's day-to-day activities

* Coordinate complex schedules and facilitate communication

## About Our Client ##

Our client is a SME based in the heart of Geneva.

## Job Description ##

As Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities. Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support.

This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

* Manage the CEO's complex calendar, scheduling meetings and coordinating priorities.

* Organize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics.

* Prepare meeting materials, presentations, reports, and correspondence on behalf of the CEO.

* Act as a key point of contact between the CEO and internal and external stakeholders.

* Coordinate leadership meetings, executive committees, and board-related activities.

* Draft, proofread, and manage professional communications in English and French.

* Follow up on action items and ensure timely execution of agreed deliverables.

* Handle confidential information with the highest level of discretion and professionalism.

* Support project coordination and contribute to special business initiatives as required.

* Assist with office management and administrative matters when needed.

## The Successful Applicant ##

Profile

* Previous experience as an Executive Assistant supporting a CEO, Managing Director, or senior executive.

* Experience within an SME, entrepreneurial, or fast-paced environment is highly desirable.

* Excellent organizational and prioritization skills with strong attention to detail.

* Ability to anticipate needs, solve problems proactively, and work independently.

* Strong communication and interpersonal skills.

* Highly trustworthy and comfortable handling sensitive and confidential information.

* Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams).

* Fluent English and French are required; additional languages are an asset.

Qualifications

* Bachelor's degree, commercial diploma, or equivalent qualification.

* Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar senior administrative role.

* Proven experience supporting C-level executives.

## What's on Offer ##

* Opportunity to work closely with an experienced CEO and gain broad business exposure.

* Varied and visible role within an international SME environment.

* Centrally located offices in Geneva.

* Collaborative and professional working atmosphere.

* Fixed-term contract of 12 months with competitive compensation and benefits.

Quote job ref

JN-092026-7096508

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Retail

Where

Geneva

Contract Type

Interim

Job Reference