Strategic Executive Assistant to CFO

We are seeking a highly capable and agile professional to su

Strategic Executive Assistant to CFO

We are seeking a highly capable and agile professional to support a C\-level executive in a hybrid Executive Assistant / Finance capacity.

This is a newly created role, offering a unique opportunity to build structure from the ground up in a dynamic, fast\-evolving environment.

Strategic Executive Assistant to CFO

Our client is an international company.

Missions

Executive Support to the CFO

Act as a strategic partner and trusted right hand to the CFO, ensuring smooth day\-to\-day operations and effective time management

Proactively manage and continuously optimize the CFO's calendar, priorities, and scheduling, anticipating needs and resolving conflicts before they arise

Prepare the CFO for internal and external engagements through high\-quality briefing notes, summaries, and talking points

Draft, review, and manage professional correspondence in English and French, ensuring accuracy, clarity, and appropriate tone

Organize and coordinate meetings, committees, and governance forums, including logistics, agendas, and supporting materials

Attend key meetings when required, take minutes, track decisions and action points, and ensure timely follow\-up across stakeholders

Manage travel arrangements and complex itineraries with a focus on efficiency and alignment with business priorities

Handle confidential and sensitive information with the highest level of discretion and sound judgment

Financial and Analytical Support

Support the CFO in preparing and reviewing financial reports, dashboards, and presentation materials

Assist in budget planning cycles and ongoing financial monitoring activities

Perform financial data consolidation, basic analysis, and quality checks to ensure accuracy and consistency

Contribute to the preparation of materials for Board meetings, Finance Committees, and audit processes

Liaise with internal finance teams, external auditors, and financial institutions to ensure smooth coordination and information flow

Ensure that all financial deliverables are clear, well\-structured, and aligned with decision\-making needs

Project Coordination and Operational Support

Support the delivery of strategic finance and cross\-functional projects by tracking timelines, deliverables, and dependencies

Ensure strong follow\-up and execution discipline across initiatives led or overseen by the CFO

Identify risks, bottlenecks, or delays and proactively escalate or help resolve issues

Contribute to process improvement initiatives, helping to define and implement new ways of working in a newly created role

Assist in building structure, tools, and documentation as the function evolves

Stakeholder Management and Communication

Act as a key interface between the CFO and internal and external stakeholders, ensuring smooth, professional, and efficient communication

Build and maintain strong working relationships with senior leaders, partners, and key actors within the Geneva financial ecosystem

Facilitate coordination across teams, ensuring clarity, responsiveness, and alignment

Support the CFO in maintaining a strong external presence through well\-prepared interactions and materials

Profil du candidat

Proven experience as an Executive Assistant at C\-level, ideally supporting a CFO or finance leader

Strong finance background or exposure (budgeting, reporting, financial environments)

Excellent knowledge of the Geneva economic ecosystem and Swiss financial landscape

Perfectly bilingual French / English, with outstanding written English skills

Strong analytical mindset with the ability to synthesize complex information

Highly comfortable with numbers and advanced Excel use

Strong prioritization and organizational skills

Ability to work autonomously while remaining proactive and solution\-oriented

Tech\-savvy, with excellent command of digital tools

Conditions et Avantages

Working Style

Agile, "start\-up\-like" environment

Ability to switch quickly between topics and priorities

High level of flexibility required

Role Split

\~70\-80% Executive Assistant responsibilities

\~20\-30% Finance\-related responsibilities jpid39ffb77jm jpit0626jm jpiy26jm