MANAGEMENT ANALYST

Serves as a principal analyst advising internal staff, program supervisors, and external contractors on administrative, financial, and human capital, support processes and regulations

Executes short- and long-range budget formulation and execution, cost and trend analysis, and monthly reconciliation to support critical management decision-making.

Oversees the integrity of administrative databases, records management systems, and inventory logs to ensure compliance with federal retention guidelines.

Analyzes historical spending patterns and federal appropriation cycles to assist leadership with long-range funding projections and new initiative investments.

Utilizes various purchase vehicles, including Contracts, Government Purchase Cards, Interagency Agreements and MOUs, to procure Agency services and supplies.

Reviews, processes, tracks, and reconciles, Micro-Purchase procurement actions in accordance with pertinent Agency and Federal regulations.

Evaluates macro-level administrative operations to discover, isolate, and resolve systemic operational processing bottlenecks.

Writes in-depth reports, briefing papers, presentations, directives, policy memoranda, talking points, and other official correspondence.

Collaborates with program managers to generate and brief recurring and initiative reports, and project plans and budgets.

Produces succinct, well-organized executive summaries, research reports, and technical briefing packages for agency leadership.

Develops and drafts formal agency-wide administrative policies, standard operating procedures (SOPs), and operational directives.

Monitors and reports Agency Continuity of Operations (COOP) data to agency leadership.

Represents the Resource Management Staff on cross-functional committees and multi-agency working groups.

Facilitates the timely completion of employee requests for assistance on the full range of administrative processing areas.

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including time-in-grade restrictions, specialized experience and/or education, as defined below.

Time in Grade: Current federal employees applying for a promotion opportunity must meet the time in grade requirement of 52 weeks of service at the next lower grade level in the normal line of progression for the position being filled.

Qualifications: Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement including specialized experience and/or education, as defined below: To qualify at the GS-12 level, applicants must possess one year of specialized experience, in at least 5 out of 6 of the statement listed below, equivalent to at least the GS-11 grade level in the federal service (or similar experience in the private or public sector).

This experience must demonstrate the ability to work independently to perform the following duties: Advising internal staff, program supervisors, or managers on administrative, financial, and human capital regulations or procedures.

Formulating and executing short- or long-range budgets while conducting cost and trend analyses to support management decisions. Managing large-scale administrative operations, identifying systemic inefficiencies, and implementing solutions to improve workflow.

Authoring policy memoranda, briefing papers, directives, or agency-wide standard operating procedures (SOPs). Utilizing diverse purchase vehicles (Contracts, Interagency Agreements, MOUs) to procure large-scale agency services and supplies. Leading cross-functional committees and multi-agency working groups to align resource management goals.

Note: There is no education substitution for this grade level.

Specialized Experience: To qualify at the GS-13 level, applicants must possess one year of specialized experience one year of specialized experience, in at least 5 out of 6 of the statement listed below, equivalent to at least the GS-12 grade level in the federal service (or similar experience in the private or public sector).

This experience must demonstrate the ability to work independently to perform the following duties: Advising executive leadership, and external entities on the strategic integration of administrative, financial, and human capital regulations or procedures.

Directing long-range budget formulation, strategic financial programming, or federal appropriation forecasting for agency accounts, to defend funding requests before department-level budget officials.

Formulating, drafting, or authorizing official agency-wide policies, strategic directives, operational mandates, or highly sensitive executive briefing packages for agency heads. Overseeing emergency preparedness reporting, including Continuity of Operations (COOP) data and post-catastrophic event coordination for agency leadership.

Negotiating, structuring, or overseeing the execution of, acquisition strategies, to include Interagency Agreements or Memorandums of Understanding (MOUs) that impact multi-year agency operations. Briefing agency executives using synthesized technical packages, executive summaries, or strategic research reports to drive organizational policy.

Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.