Documentation Specialist

Principal Objective of Position

We are seeking a detail-oriented Documentation Specialist to join our team. The ideal candidate will be responsible for organizing, sorting, annotating, and managing construction-related documents. This role plays a key part in ensuring that documentation is clear, accessible, and accurately maintained for project teams.

Key Functions of This Role

Organize and maintain large volumes of project documentation, including drawings, plans, and reports

Annotate construction drawings

Ensure version control and document traceability across all stages of the project

Collaborate with engineers, architects, and project teams to ensure documentation needs are met

Review incoming and outgoing documents for accuracy, completeness, and proper formatting

Maintain filing systems in accordance with company standards

Ensure compliance with documentation standards and protocols

Education and Experience Required

Bachelor’s or Master’s degree in Mechanical Engineering/Civil Engineering/Architecture.

Knowledge, Skills, and Abilities Required

Familiarity with Figma.

Experience with documentation control platforms such as Aconex, Asite, Autodesk Construction Cloud or similar platforms is a plus.

Excellent attention to detail and organizational skills.

Good understanding of construction drawings and technical documents.

Culture

We're very proud of our people and the close-knit family culture we've built across London, Sarajevo and Islamabad offices. Despite the distances, we're united through the passion with which we approach our goals and the fun that we have along the way. The following should give you a good idea of what type of culture you'd be joining:

We encourage proactivity and taking full ownership of problems and initiatives: we let you pave your own path and give you the space to continuously learn and grow even if it means taking a few detours.

We support each other: if a process breaks or if you're struggling, you can always count on the people around you and the people far away from you, to help you get back on track.

We run on feedback: direct and transparent praise and constructive criticism, communicated with the best of intentions. There is no other way to learn!

Ideas and approaches are always judged on merit rather than source: we welcome discussions and challenges. This way everyone makes a tremendous impact no matter the role.

Essential Functions

Regular and reliable attendance is an essential function of this position.

Ability to effectively communicate is an essential function of this position.

Ability to utilize a computer for an extended period of time.

If this role isn't what you're looking for, please consider other open positions .

OpenSpace welcomes employees from varied backgrounds and walks of life, and it’s reflected in our diverse community.

OpenSpace is proud to be an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.