Project Coordinator

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The Project Coordinator would serve as the primary engine behind our website builds. This role manages projects from initial kickoff to final delivery, ensuring robust client communication, strict adherence to timelines, and exceptional quality standards. Reporting to the Senior Project Manager (Websites), you will play a critical role in scaling our department's operational capacity and delivering superior website solutions.

WHAT'S IN IT FOR YOU?

📈 An opportunity to be a part of the #1 Fastest Growing Legal Marketing & Coaching Company in the U.S.

🦷 BENEFITS – We pay for 75% of your Medical, Dental, Vision insurance for YOU and YOUR FAMILY.

☀️ FLEXIBLE VACATION TIME - We encourage you to take time to recharge so you can be your best here at work.

💡 EDUCATION – Team member education and learning budget on courses, events and books.

💲 INVESTMENTS – 401(k) with a 3% Match.

💻 WORK STYLE – WFH or come to the office. The choice is yours!

Website Project Management

Manages website builds end-to-end under the guidance of the Senior PM (Websites)

Maintains accurate project timelines in Asana and proactively flags risks or delays

Coordinates with internal teams (design, development, content, SEO) to keep builds on schedule

Ensures all deliverables meet quality standards before client review

Client Communication & Relationship Management

Serves as the primary point of contact for clients throughout their website project lifecycle

Leads or participates in client-facing calls for kickoffs, check-ins, and approvals

Sets clear expectations on scope, timeline, and next steps at each stage

Maintains a professional, proactive communication cadence to keep clients confident and informed

Process Execution & Documentation

Follows established website project SOPs and contributes feedback for continuous improvement

Maintains thorough documentation in project management and client portal platforms

Tracks client feedback and ensures revisions are accurately captured and actioned

Assists in developing and refining templated workflows for website project types

Team Collaboration & Growth

Works closely with the Senior PM (Websites) to develop skills across the full website project lifecycle

Participates in team meetings and shares client insights to help improve department processes

Supports coverage for other project types as bandwidth allows

Actively pursues growth toward independent project ownership and Senior PM responsibilities

Requirements

Experience in website project management or digital marketing agency environments

Familiarity with website builds (WordPress or similar), even at a basic level

Background in client services or account coordination

Experience working cross-functionally with design and development teams

Exposure to legal marketing or professional services

Comfort with SOPs, templated processes, and helping improve operational workflows

Strong client-facing communication skills — comfortable on calls and in writing

Highly organized with the ability to manage multiple active projects simultaneously

Familiarity with Asana or comparable project management platforms

Comfortable working independently within defined processes and escalating when needed

Detail-oriented with a commitment to delivering quality work on deadline

Collaborative, coachable, and eager to grow within a structured career path

Must demonstrate reliability and responsiveness with both clients and internal team members

Benefits

The SMB Team is an Equal Opportunity Employer. The policy of The SMB Team is to extend opportunities to qualified applicants and employees on an equal basis regardless of an individual's race, color, gender, age, national origin, religion, citizenship status, marital status, sexual orientation, gender identity, transgender status, physical or mental disability, protected veteran status, genetic information, pregnancy, or any other categories protected by applicable federal, state or local laws.

The SMB Team is an Equal Opportunity Employer - Minority/Female/Disabled/Protected Veterans

Originally posted on Himalayas