TITLE 32 HR SPECIALIST (INFORMATION SYSTEMS) GS-0201-11

Position Description # D1036P01 POSITION DUTIES: This position is located in the JFHQ-State Human Resources Office (HRO). This position is responsible for planning, operating, and administering the operation of the Human Resources Information Systems (HRIS).

Data within the systems must conform to standardization set by the Office of Personnel Management (OPM), Department of Defense (DoD), Department of the Army (DA), Department of the Air Force (DAF), National Guard Bureau (NGB), and other governing legislation or agencies.

Duties are performed to both Army (ARNG) and Air National Guard (ANG) organizations and the full-time workforce within the State. Trains and provides technical assistance to lower graded specialists. MAJOR DUTIES: 1.

Provides technical assistance and guidance to supervisors, leadership, and various staff members in the operation, maintenance, and capabilities of various Human Resource Information Systems (HRISs) such as automated personnel systems, automated records management systems, case management systems, personnel records applications, HR In-Processing via virtual platforms, and virtual personnel services.

Directs and monitors operation and maintenance of the local personnel system. Analyzes quality control queries, Personnel/Payroll data reconciliations, and rejected data entries from reports. Reviews daily products to determine trends, identify problem areas, and recommend modifications, additions, or deletions of products.

Establishes schedules to meet personnel system requirements. Responsible for daily pick up, distribution, and analysis of print products to ensure they conform to requirements and meet quality standards.

Conducts compliance review and submission of Position Organization Address (POA) and Organizational Hierarchy (OH) changes to National Guard Bureau (NGB). In accordance with published guidance, verifies that system enhancements and system patches are working properly. 2.

Provides training to familiarize HRO staff, HRO remotes, and supervisors with the HRIS. Advises applicable personnel of any updates for coding, system transactions, and maintaining system security. Provides input for the development of Standard Operating Procedures (SOPs) to be used by HRO staff and customers.

Leads periodic formal training designed to inform users of current and future changes. Monitors progress of training until competence is developed within HRO functional areas. 3. Provides advice on the use of data for compiling personnel and statistical reports and preparing personnel action documents.

Applies a practical knowledge of human resources management rules, regulations, policies, and procedures that have impact on, or are related to, HRIS. Compiles personnel and statistical reports and advises staff in the proper documentation for personnel actions.

Researches and analyzes problems while monitoring actions requested to ensure that problems encountered are fixed. Reviews data flow actions to ensure that interfacing systems are updated initiating the re-flow process when necessary.

Ensures HRO staff is informed and trained on system changes, including patches, messages, and system advisory notices. Identifies system operational problems and works with local Information Technology (I.T.) and NGB to coordinate activity for timely resolution. Determines equipment needs, discrepancies, relocations, etc.

Ensures only authorized person(s) have access to the system. 4. Monitors and controls HRIS access. Performs user account management services by identifying users to be added/deleted/modified. Controls groups by assignments and reviews system privileges to ensure confidentiality.

Provides customer service for HRIS helpdesk tickets, requests for information and/or assistance. 5. Performs other duties as assigned.

MINIMUM MILITARY GRADE: E1, W01 MAXIMUM MILITARY GRADE: E6, W03 Your rank MUST be included somewhere within your resume. You must fully substantiate in your own words that you meet the requirements listed below. When explaining minimum requirements and specialized experience you must give examples.

Do not copy from the vacancy announcement or the position description. Explain it in your own words and give examples to be considered for this vacancy.

All personnel applying for this position who do not meet the minimum military grade requirement MUST provide the proper signed memorandum from your respective Military Personnel Office (MILPO for ARNG, FSS for ANG) to prove eligibility to obtain the required grade upon accepting the position. ***ENLISTED APPLICANTS ONLY*** All enlisted applicants who exceed the maximum military rank must provide a memorandum explaining if selected for this position, you will accept a voluntary reduction in rank.

The memorandum must be submitted WITH your application to be considered for this position.

GENERAL EXPERIENCE: Must have 3 years of progressively responsible experience, 1 year of which was equivalent to at least GS-4, that demonstrates the ability to: Analyze problems to identify significant factors, gather pertinent data, and recognize solutions; Plan and organize work; and Communicate effectively orally and in writing.

Such experience may have been gained in administrative, professional, technical, investigative, or other responsible work.

Experience in substantive and relevant secretarial, clerical, or other responsible work may be qualifying as long as it provided evidence of the knowledge, skills, and abilities (KSA's) necessary to perform the duties of the position to be filled.

Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records, or other nonspecialized tasks) is not creditable. Trades or crafts experience appropriate to the position to be filled may be creditable for some positions.

SPECIALIZED EXPERIENCE: Must have 1-year specialized experience must be equivalent to at least the next lower grade. Specialized experience is experience that prepared the applicant to perform the duties of the position.

The applicant's educational-degree study program or military or civilian academic courses may substitute for some specialized experience. An applicant must demonstrate the specialized experience competencies (skills, knowledge, abilities and behaviors) to qualify for a position identified by its position grade and career level.

Specialized experience factors encompass human resources program's business competencies, familiarity with the subject matter or processes used in human resources programs associated with DoD, U.S. Army, or U.S. Air Force.