Facilities Coordinator | Mon-Fri | 38 Hours | Ballarat, VIC

We are looking for a highly organised and efficient Facilities Coordinator to join our team in Ballarat . In this role, you will be integral to maintaining a smooth operation within our facilities, ensuring a safe and productive environment for all employees.

Reporting to the on-site Facilities Manager, you will oversee the administrative management, coordination, and delivery of high-quality integrated Soft Services, all while ensuring that Sodexo's operational goals are consistently met.

As a Facilities Coordinator , you’ll need a proven track record in managing work schedules, coordinating building maintenance, and overseeing essential services through contractor management. The position is full-time, Monday to Friday, 38 hours per week,

Key Responsibilities

Ensure Soft Services are delivered in line with Service Level Agreements (SLA) and OH&S standards

Manage contractors on-site, ensuring timely and quality delivery of services

Understand client contractual agreements and ensure compliance

Coordinate out-of-scope maintenance services through contractor engagement

Oversee work order flow to meet client needs

Manage work flow systems (e.g., SAP and Maximo )

Supervise minor project works as necessary

Prepare requisitions for suppliers and events

Oversee security, cleaning routines, and floor wardens

Liaise with contractors and building management for on-site work

Essential Skills & Experience

2-3 years of experience in facilities management or a related field

Strong organisational and time management skills, with the ability to prioritise tasks effectively

Excellent communication and interpersonal skills, capable of collaborating with various stakeholders

Proficient in managing contractor relations and work order systems

Why  choose  Sodexo?

Sodexo is a people business, employing over half a million people worldwide and thousands here in Australia. Our employees, who personify Sodexo's unique values of Service Spirit, Team Spirit and Spirit of Progress, are our greatest asset through their commitment and dedication.

We believe the more diverse we are, the stronger we are. No matter your background, we will do all we can to help you thrive. We are committed to promoting equal opportunities, valuing diversity, and creating an inclusive working environment for all our employees.

At Sodexo, we are a proud Equal Opportunity Employer and encourage applications from all applicants regardless of age, race, sex, ethnicity, religion and beliefs and people with disabilities.

We offer a competitive salary, many development opportunities and an outstanding benefits and recognition program!

How to apply?

If you are interested in joining the Sodexo team and meet the minimum criteria outlined above, please apply with your resume detailing relevant employment experience  and availability.

One of our friendly recruiters will contact shortlisted candidates for a phone interview. This will also be your opportunity to ask any questions you may have.

Submit your application today and become part of the Sodexo family!