Administrative Assistant

Administrative Assistant

Established in 1927, SICPA is a Swiss private technology company that supports the effective governance and long\-term prosperity of nations.

SICPA sets the pulse of sovereignty, enabling governments to protect their citizens, sovereign assets, and economies. Best known for securing the majority of the world’s banknotes, SICPA operates across five continents. Today, our platform for sovereignty delivers integrated solutions safeguarding revenue mobilisation, natural resources, health, and brand protection as well as digital sovereignty and secure public services.

For our Commercial Department, we are seeking a highly organized, proactive, and service\-oriented:

Administrative Assistant (ful\-time, permanent)

ROLE

Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas

Coordinate visa applications and other travel\-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner

Coordinate on\-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings

Ensure a smooth and professional visitor experience from arrival to departure

Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts

Organize internal and external meetings, conference calls, and workshops

Prepare meeting agendas, coordinate required materials, and support follow\-up actions

Prepare and reconcile travel and expense reports accurately and in a timely manner

Provide day\-to\-day administrative support to multiple teams

Manage purchase requests and invoices

Prepare documents, presentations, and reports using Microsoft Office tools

Maintain accurate records and ensure effective document organization

PROFILE

Proven experience as an Administrative Assistant supporting multiple teams or stakeholders, ideally within an international environment

Excellent organizational and time\-management skills, with strong attention to detail and the ability to manage multiple priorities

Proactive and service\-oriented, with the ability to anticipate needs, take ownership, and work autonomously

Strong communication and interpersonal skills, with a professional demeanor

Flexible and adaptable, with the ability to remain calm and effective in a fast\-paced environment

High level of confidentiality, discretion, and reliability

Hands\-on, solution\-oriented mindset with strong initiative

Strong proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint)

Experience with SAP is an advantage

Knowledge of business etiquette and hospitality best practices is a plus

Fluent in French and English; any additional language is an asset

Positive attitude and strong team spirit

JOIN US!

Our success comes from our highly skilled and talented employees

Respectful entrepreneurship and a long\-term vision are key to our success

Our people contribute to a more secure world

Diversity at all levels of our organization is a strength jpid0f11b36jm jit0936jm jiy26jm