Administrative Assistant / Data Entry Associate

As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts

Key Responsibilities

Answer and direct phone calls, emails, and other inquiries

Organize and schedule appointments and meetings

Maintain contact lists, files, and records

Prepare reports, presentations, and memos

Assist in the preparation of regularly scheduled reports

Order office supplies and maintain inventory

Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Assist with various administrative tasks such as data entry, proofreading, and project coordination

Skills, Knowledge and Expertise

roven experience as an Administrative Assistant or Office Admin Assistant

Excellent time management skills and ability to prioritize work

Strong organizational skills with attention to detail

Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)

Excellent written and verbal communication skills

This is a great opportunity for someone who enjoys multitasking in a dynamic and fast-paced environment. Benefits

Medical Insurance

The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents

Cost to the employee to participate in the plan varies by the coverage selection and the number of dependents; and may be subject to collective bargaining agreement

The employee may also elect to opt out of the County's medical insurance if proof of coverage is provided

Under this arrangement, the employee is provided with an annual opt out payment.

Vision and Prescription

The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents

Contributions may vary, subject to collective bargaining agreement.

Dental Coverage

The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents

Contributions may vary, subject to collective bargaining agreement.

Originally posted on Himalayas