Executive Assistant (Colombia)

Job Overview We’re looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative, financial, and project support. This role combines calendar and inbox management, basic financial operations, and project coordination, making it ideal for a tech-savvy multitasker with strong English communication skills, experience with AI documentation tools, and the ability to operate independently in a full-time, EST-aligned remote environment. Core Tasks:

Monitor multiple inboxes to triage and respond to client questions and concerns

Perform ad hoc payment, invoice management, file management, etc

Manage a calendar including scheduling, meetings, and travel arrangements

Serve as a contact between employees, clients, and external partners

Prepare/ edit correspondence, communications, presentations, reports, and other docs

Coordinate meetings, set agendas, take minutes, and prepare follow ups / action items

Perform other ad-hoc tasks with limited instruction as needed

Assist with project management tasks (track deadlines/ coordinate to ensure success)

Assist with business administrative and personal tasks as needed

Create SOPs and other documentation as needed

Must-Haves

3+ years experience in an EA, administrative, or accounting-based role

Strong (C-level) verbal and written English communication skills

1 - 2+ years experience with Project Management tools like Clickup or Monday

Experience using notetakers and AI tools to create documentation

Strong organizational and planning skills

Excellent time management skills and ability to multitask and prioritize

Background with Notion and for project management (or similar tools)

Ability to work full-time EST

Nice-to-Haves: Event planning experience (organizing corporate events, conferences, workshops, etc) Originally posted on Himalayas