Executive Assistant Global Travel Retail

Executive Assistant Global Travel Retail

The L’OCCITANE Group is a leading international manufacturer and retailer of premium and sustainable beauty and wellness products. The Group operates in more than 90 countries worldwide, with a network of almost 5,000 retail locations. Within its portfolio of premium beauty brands that champion organic and natural ingredients are: L’Occitane en Provence, Melvita, Erborian, L’Occitane au Brésil, Elemis, Sol de Janeiro and Vranjes Firenze.

With its nature\-positive vision and entrepreneurial ethos, L’OCCITANE Group is committed to investing in communities, biodiversity, reducing waste, and finding sustainable solutions to create a better and healthier planet. The mission statement of the Group is: With empowerment we positively impact people and regenerate nature.

The L'OCCITANE Group is a certified B CorpTM.

For more information about our people and our brands, visit us at

CONTEXT \& MISSION

We are looking for an exceptional Executive Assistant to join our Global Travel Retail Business Unit ! In this role, you will provide high quality assistance to 2 Executives (60\-70%) and organize internal \& international commercial events (30\-40%). You will interact and work hand in hand with multiple stakeholders in an international fast\-paced environment.

The position reports to the Managing Director Global Travel Retail and is based in the Group WHQ, in Plan\-les\-Ouates (near Geneva).

MAIN RESPONSIBILITIES

Acting as the point of contact for the top management, other teams and external partners

Managing information flow in a timely and accurate manner

Managing the Global Managing Director's \& EMEA and Americas General Manager’s calendars, including making appointments and prioritizing the most critical and sensitive matters

Organizing meetings, including scheduling (and when necessary taking minutes)

Coordinating travel and accommodation arrangements, and creating trip itineraries

Processing daily expenses and preparing monthly reports

Organizing internal events and international commercial events within the budget

Assisting with some PowerPoint presentations when necessary

HOW YOU CAN FIT

Proven track record as an Executive Assistant in an international fast\-paced environment, ideally within the Travel Retail industry

Strong experience in organizing international events

Fluent in English \& French, knowledge of Spanish is a plus

Extensive MS Office knowledge (including PowerPoint and Excel)

Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper

Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders

Positive, open and bubbly personality with a strong team\-spirit skilled at working in a multicultural environment

Highly dedicated approach, capable of adapting to changing priorities and high tolerance towards ambiguity

Strong organizational and time management skills with the ability to anticipate needs, multitask and prioritize effectively in a VUCA environment

Problem\-solving skills \& can\-do attitude with the ability to work proactively with minimal supervision

Exceptional attention to detail

WHAT WE OFFER

Working for a unique company, strongly committed towards the planet and the people (B Corp certification)

Working with passionate colleagues coming from all over the world

A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment \& move fast

Internal mobility opportunities

Monthly allocation \& discount for store products

Attractive Social Insurances coverage

5 weeks of annual leaves \& 3 extra\-days offered as public holidays

Flexible and Hybride Work arrangement

Attractive Parental Leave Policy

Public Transport allowance

FULL\-TIME WORK (100%)

STARTING DATE: ASAP jpidcacf5a0jm jit0834jm jiy26jm