Executive Assistant, Operations and Scheduling - Key Accounts

This is a position within Haldren and not with one of its clients.

This fully remote position strengthens operational rhythm and client responsiveness across retained and contingent assignments, with a focus on accuracy, confidentiality, and follow-through.

Key Responsibilities

Own inbox triage and stakeholder communication to protect executive focus time

Maintain meeting cadence and ensure decisions and next steps are documented

Manage complex calendars, meeting logistics, and travel coordination (as needed)

Maintain confidential records, contracts, and correspondence in shared systems

Coordinate candidate and client interviews with discretion and precision

Support process improvements for scheduling, document control, and executive workflows

Prepare agendas, briefing packs, and follow-up notes with clear action tracking

Requirements

5+ years supporting senior leaders, ideally in consulting, professional services, or recruitment

Advanced calendar management and executive-level coordination capability

Proficiency with office productivity tools and executive document formatting standards

Strong written and verbal communication skills in a professional services environment

High attention to detail, with consistent follow-through on deadlines and stakeholder expectations

Comfort working with confidential information and applying sound judgement

Ability to work effectively in a remote environment with disciplined time management

Salary range: 460,000 - 600,000

Remote work arrangement (South Africa)

Opportunities for professional growth

Flat management structure with direct access to decision-makers.

Open communication environment.

Full medical coverage.

Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.

To learn more about the firm and about our candidate services - please visit

US Recruitment Agency, Executive Search & Talent Solutions

Originally posted on Himalayas