Personal Assistant/Social Media Manager

Category: Security and Surveillance

Key Responsibilities

Administrative & Executive Support

Manage and respond to incoming emails in a timely and professional manner on behalf of the President

Confirm calendar appointments 48 hours in advance via phone or email

Prepare and create professional presentations as needed

Generate and send client invoices using company billing systems

Follow up on outstanding invoices and maintain accurate records of payment status

Upload and submit monthly invoices for government and municipal clients in accordance with contract requirements

Transfer business phone lines each morning for regular business hours and each evening for after-hours monitoring

Maintain organized digital files, records, and correspondence logs

Social Media & Content Distribution

Schedule and publish posts across all company social media platforms (YouTube, TikTok, Instagram, Facebook, LinkedIn)

Upload and distribute new podcast episodes across all podcast platforms (Spotify, Apple Podcasts, etc.)

Manage YouTube Community tab posts and audience engagement

Assist with basic content repurposing (converting video clips, writing captions, formatting posts)

Monitor comments, messages, and engagement across platforms and respond or flag as appropriate

Requirements

Client & Operations Support

Manage the company's alarm monitoring portal adding, updating, and maintaining client accounts

Serve as a point of contact for monitoring clients regarding account updates and basic service questions

Coordinate with field technicians and office staff to ensure client records are accurate and current

Track government client deliverables, submission deadlines, and contract milestones

Details Originally posted on Himalayas