Accounts Payable Specialist

At Headlands Research , we are dedicated to enhancing clinical trial delivery within our communities. As a leading network of advanced clinical trial sites, we leverage cutting-edge technology and exceptional support services to broaden outreach and participation. Founded in 2018, our rapidly growing company currently operates 20+ sites across the US and Canada, with plans for further expansion.

At Headlands Research , we're advancing innovative medical therapies by supporting one of the fastest-growing clinical research site networks in North America. Behind every successful clinical trial is a strong operational team, and our Accounting team plays a critical role in ensuring our sites have the resources they need to improve patients' lives.

The Role

We're looking for an experienced Accounts Payable Specialist who enjoys owning the AP process, solving problems, improving workflows, and partnering with colleagues across the organization.

This is an excellent opportunity for someone who wants more than just invoice processing—you'll become a trusted subject matter expert supporting multiple business entities while helping us continue to scale.

If you're someone who takes pride in accuracy, enjoys working with technology, and wants to join a collaborative, high-performing remote team, we'd love to hear from you.

Why Join Headlands Research ?

100% Remote position with a collaborative, supportive team

Opportunity to support a rapidly growing organization across the U.S. and Canada

Be a key contributor on a centralized accounting team with visibility across the business

Work with modern financial systems and help improve processes and automation

Join a company with a mission of improving lives through clinical research

Competitive compensation and comprehensive benefits package

Opportunities for professional growth as the organization continues to expand

Responsibilities

Process vendor invoices accurately and efficiently within NetSuite

Prepare ACH, wire, and other electronic vendor payments

Manage vendor onboarding, payment portals, W-9 documentation, and banking information

Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies

Monitor multiple AP inboxes and respond promptly to internal and external inquiries

Review, audit, and process employee expense reports through the company's expense management system

Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training

Partner with site leaders and department managers to obtain invoice and expense approvals

Perform monthly corporate credit card coding and reconciliations

Prepare and file annual 1099s for multiple legal entities

Support audits, reporting requests, compliance initiatives, and special projects

Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies

Requirements

4+ years of progressive Accounts Payable experience

Experience preparing and filing annual 1099s

Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar)

Experience supporting multiple business entities, locations, or operating companies

Strong understanding of accounts payable processes, controls, and best practices

Advanced attention to detail with exceptional organizational skills

Strong Microsoft Excel skills

Excellent communication and customer service skills

Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently

Experience with NetSuite ERP preferred

Experience processing ACH, wire transfers, and electronic vendor payments preferred

Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred

What Success Looks Like

Highly organized and naturally detail-oriented

Customer-focused and responsive to internal stakeholders

Curious, proactive problem-solvers who look for ways to improve processes

Comfortable managing multiple priorities while meeting deadlines

Collaborative team players who communicate effectively across all levels of the organization

Self-motivated professionals who thrive in a remote environment with minimal supervision

About Headlands Research

Headlands Research is a leading integrated clinical trial site organization with locations across the United States and Canada. Our mission is to improve lives by advancing innovative medical therapies , while making clinical research more accessible for patients and communities. We believe our people are our greatest asset, and we're committed to creating an environment where talented professionals can grow their careers while making a meaningful impact on healthcare.

$60,000—$65,000 USD

Headlands Research will never ask a candidate for personal identifiable information (date of birth, social security number, driver’s license information, etc) via email or messenger tools, or for a financial deposit of any kind.

Headlands Research is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Need Assistance?

Headlands Research is committed to providing access and reasonable accommodation in its employment for individuals with disabilities. To request disability accommodation in the application process, contact for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Originally posted on Himalayas