Office and Finance Assistant at 50%

* Coordinate HR processes, events, travel, and stakeholder interactions

* Provide end-to-end administrative and financial support

## About Our Client ##

Our client is an international organisation.

## Job Description ##

**Financial and Grant Support**

* Assist with budget tracking and monitoring of project expenditures

* Support financial reporting activities (including salaries, invoices, and expenses)

* Contribute to financial forecasts and budget preparation

* Manage procurement processes and expense follow-up

**HR and Personnel Administration**

* Support recruitment processes and preparation of employment documentation

* Coordinate onboarding and offboarding activities for staff and collaborators

* Maintain personnel records and track absences, contracts, and administrative lifecycle processes

* Provide administrative support for visiting researchers, interns, and temporary staff

**Executive and Administrative Support**

* Manage calendars, schedule meetings, and coordinate appointments for senior staff

* Provide general administrative support to ensure smooth team operations

**Events and Travel Coordination**

* Organise meetings, workshops, seminars, and conferences

* Coordinate travel arrangements, including logistics and reimbursements

* Support the organisation of internal events and team activities

**Mobility and Visitor Support**

* Facilitate the arrival and integration of international staff and visitors

* Assist with visa applications, accommodation, and health insurance arrangements

* Manage travel logistics for guests and collaborators

**Coordination and Liaison**

* Act as a point of contact with internal departments and external partners

* Coordinate with funding bodies and administrative services as required

## The Successful Applicant ##

* Proven experience in an administrative support role, ideally within an international, academic, or research environment

* Strong organisational and multitasking skills, with attention to detail

* Proactive, service-oriented mindset with the ability to work independently

* Fluent in French and English (written and spoken)

* Excellent command of Microsoft Office tools (Outlook, Word, Excel, PowerPoint)

* Strong interpersonal skills with the ability to work in a multicultural environment

## What's on Offer ##

50% role based in Geneva.

Quote job ref

JN-062026-7036819

Job Function

Office & Management Support

Specialisation

Executive Assistant

Industry

Not For Profit

Where

Geneva

Contract Type

Permanent

Job Reference