Billing Specialist

Company Overview ActiveProspect is on a mission to make consent-based marketing the best channel for online customer acquisition. We provide marketers the products they need to acquire qualified customers at scale.

Our platform is trusted by thousands of companies engaged in direct-to-consumer marketing, helping them save wasted spend, comply with ever-changing regulations, and manage a constantly evolving partner landscape.

Our flagship product, TrustedForm, is used to certify over 1 billion opt-in digital customer leads every year and is the gold standard for documenting prior express written consent for TCPA compliance.

Job Summary ActiveProspect is seeking a detail-oriented and analytical Billing Specialist to support billing operations for a hybrid SaaS revenue model, including subscription-based and usage-based billing.

This role is responsible for ensuring accurate invoicing tied to contract terms and customer usage, resolving discrepancies, and partnering cross-functionally. In collaboration with our Sales teams, this role ensures the timely collection and processing of customer payments. Responsibilities:

Generate and distribute monthly invoices, including fixed subscription fees and variable usage-based charges (e.g., lead volume, usage, or transaction-based pricing)

Validate billing inputs by reconciling usage data from internal systems with contracted pricing and customer agreements

Review contracts and order forms to ensure accurate billing setup, including pricing tiers, minimums, overages, and discounts

Investigate and resolve billing discrepancies, including mismatches between usage data, CRM records, and invoicing systems

Partner closely with Sales, Customer Success, and RevOps to ensure alignment between contracts, product usage, and billing outputs

Maintain accurate billing schedules for renewals, amendments, and mid-cycle changes (e.g., upgrades, downgrades, prorations)

Participate in month-end close by preparing billing reports, reconciliations, and variance analyses

Support revenue recognition efforts by ensuring billing aligns with contract structure and delivery of services

Identify and implement process improvements to enhance billing accuracy, scalability, and automation, including Zuora integration

Maintain documentation of billing processes and controls to support audit readiness

Qualifications and Skills

2–4 years of experience in billing, accounts receivable, or a related finance function

Strong attention to detail and accuracy in data entry and analysis

Experience with billing systems and ERP platforms (e.g., NetSuite, Salesforce, or similar)

Proficiency in Microsoft Excel (e.g., pivot tables, lookups)

Strong problem-solving skills and the ability to investigate discrepancies independently

Effective communication skills with the ability to collaborate cross-functionally

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Basic understanding of revenue recognition principles is a plus

5-10% travel required

Reports to: Sr. Revenue and Billing Manager or Controller Direct Reports: N/A Organizational Impact

Ensures accurate and timely billing, directly impacting revenue recognition and cash flow

Enhances customer experience by minimizing billing errors and resolving issues efficiently

Supports financial integrity through accurate recordkeeping and audit readiness

Contributes to operational efficiency by identifying and improving billing processes

Partners cross-functionally to ensure alignment between contracts, usage, and invoicing

Plays a key role in maintaining trust with customers and supporting scalable growth

Originally posted on Himalayas