Office Assistant 60% for 6 months

Ref 2579118 \| Date: 16 Sept 2026


To support its operations during a temporary period, they are seeking an experienced and service\-oriented **Office Assistant** to ensure the smooth running of the office while providing high\-quality administrative support to senior management and internal stakeholders.

Office Assistant 60% for 6 months

Our client is a FMCG.

**Missions**

Reporting to the General Manager, the Office Assistant will play a key role in maintaining an efficient, organized and welcoming workplace. Acting as a central point of contact for employees, visitors and external partners, this position combines office coordination, administrative support and facilities management responsibilities.

Key Responsibilities

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### Office Operations \& Facilities Management

* Act as the first point of contact for employees, visitors, suppliers and incoming calls.

* Ensure the smooth day\-to\-day operation of the office environment.

* Manage office supplies, stationery and workplace equipment.

* Coordinate maintenance requests, cleaning services, courier providers and other office\-related vendors.

* Oversee security access, parking allocations and general facilities administration.

* Ensure office spaces remain professional, organized and fully operational.

### Administrative Support

* Provide comprehensive administrative support to the General Manager.

* Coordinate calendars, meetings and travel arrangements.

* Prepare presentations, reports, correspondence and business documents.

* Support various departments with administrative and organizational tasks.

* Maintain accurate filing systems and company records.

* Perform data entry and document management activities as required. \[Office Assistant \| PDF\]

### Vendor \& Budget Coordination

* Manage relationships with external service providers and suppliers.

* Assist with invoice review and administrative budget tracking.

* Monitor office\-related expenditures and support cost control initiatives.

* Ensure timely processing of office and facilities\-related requests.

### Meetings, Travel \& Events

* Organize internal meetings and external appointments.

* Coordinate business travel, accommodation and related logistics.

* Support the planning and execution of company events and team activities.

* Ensure efficient meeting room management and hospitality arrangements.

### Mail \& Correspondence

* Manage incoming and outgoing mail, parcels and courier deliveries.

* Coordinate communication with internal and external stakeholders.

* Handle confidential information with discretion and professionalism.

**Profil du candidat**

### Experience

* Minimum 5 years' experience in an Office Assistant, Office Coordinator, Executive Assistant or similar administrative support role.

* Previous experience within an international, corporate or fast\-paced environment.

* Strong experience supporting senior management is considered a distinct advantage.

### Skills \& Competencies

* Excellent organizational and multitasking abilities.

* Strong attention to detail and ability to prioritize effectively.

* Service\-oriented approach and proactive mindset.

* Excellent interpersonal and communication skills.

* Ability to work autonomously while collaborating effectively with multiple stakeholders.

* Positive attitude, flexibility and willingness to contribute beyond core responsibilities.

* High level of discretion and professionalism.

### Technical Skills

* Proficiency in Microsoft Office Suite, particularly Outlook, Word, PowerPoint and Excel.

* Experience using SharePoint and document management systems.

* Strong administrative and organizational capabilities.

### Languages

* Fluent French and English are essential.

* Additional European languages would be an asset.

**Conditions et Avantages**

**Contract Type:** Fixed\-Term Contract (6 Months)

**Work Schedule:** 60% (4 Days per Week)

**Start Date:** Immediate Availability Preferred

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