Project Admin Assistant (Construction) | Permanent Work from Home | Morning Shif

Category: Construction

Location

JOB TITLE: Project Administrator- Construction

TYPE: 30 hours a week

RATE: $8AUD/hour

We are seeking aProject Coordinator/Administrator who will act as the central hub for projectadministration, facilitating communication, tracking schedules, managingdocumentation, and ensuring resources are available to meet project deadlinesand budgets.

This is not atask-following role — we need someone who takes full ownership, drivesefficiencies, and improves processes through automation and smart systemutilisation.

Key Responsibilities

• Documentation& Organization: Maintaining project plans, schedules, budgets, and technical documents(reports, contracts, invoices)

• DataManagement & Reporting – Maintain clean, accurate data and create dashboards for decision-making bymanagement.

• GeneralProject Admin – Support teams with documentation, scheduling, and compliance.

• Otheradmin tasks - arrange team meetings, issue agendas & minutes, set up team functions,etc. as directed by management.

• Emailmanagement: Take over the shared inbox currently mismanaged by an in-office admin; uploadclient-submitted plans into Zoho CRM as leads.

• Quotingsupport: Read building plans, enter data into an existing spreadsheet (auto-calculatesprice), then type itemized quote into Xero (kitchen, bathroom, laundry,bedrooms).

• BDMsupport: Assist with contracts so the BDM can focus on client relationships; VA handlesback-end only.

• Cashflow visibility: VA to support reporting via Zoho and Xero — invoicing side only; Leanne managesall bookkeeping.

• Clientonboarding: Upload new client contact information into Zoho; no timesheets or payrollinvolvement.

Skills and ExperienceRequired

• Proven projectcoordination, administration, or a related role experience in the building andconstruction industry.

• Familiaritywith Google workspace

• Minimum2-3 years in project administration.

• Excellentcommunication skills.

• Strongorganisational skills, attention to detail, and proactive problem-solving.

• Confidentcommunicator with the ability to train and support staff in digital systems.

• Experience in XERO (invoicing andquotation) is a MUST

• AU experience is a MUST

Details Originally posted on Himalayas