Legal Administrative Specialist (Administrative Officer)

Major Duties: Legal Administrative Operations and Management Advisor The incumbent has delegated authority for managing matters with regard to legal office operations/administration, regulatory compliance, human resources, budget/finance, contracting and procurement, statistical analysis and reporting, information technology, FOIA requests, ethics reporting, property/facilities management and space allocation, case management, workplace safety, emergency response/continuation of operations, risk management/mitigation, and long-range strategic planning.

Serves as the principal advisor, liaison, and/or technical representative at meetings and on task forces on behalf of the Adjudicatory Boards. The incumbent is charged with articulating and communicating the Boards' business requirements to senior-level agency leadership and executive stakeholders.

Prepares detailed reports, statistical analysis, proposals, and briefings and proposes innovative solutions that serve as the basis for critical decision-making.

Legal Administrative Business Process Reengineering Serves as the authority for continuous business process improvement and reengineering efforts for assigned legal administrative programs and operations with oversight for quality measuring and change management activities.

Plans, designs, and conducts comprehensive studies and strategic assessments to support individual and joint business transformation initiatives. Implements surveys and develops study formats for use by others to evaluate and pinpoint issues and leverage efficiencies.

Develops requirements and plans, mitigates risk, and leads change with staff coordination and synchronization. Formulates new or revised business policies, procedures, and processes for improving the administration of program operations.

Human Capital/Administrative Support This position's line authority and scope of positions are administrative HR liaison only and do not retain Title 5 authority as that resides with the Office of Human Resources. Maintains liaison with OHR to coordinate and facilitate human resources actions from cradle to grave.

Submits, tracks, and monitors operational HR actions through the DOL automated HR system.

In tandem with Boards' leadership, the incumbent develops the Boards' retention strategies, attrition rates and trends, current and anticipated missions, and programs as well as provides leadership with respect to short- and long-term human capital planning objectives.

Assesses the effectiveness of legal administrative management processes and systems, personnel, resources, and strategic planning initiatives in meeting established agency program goals, objectives, or accomplishments.

Identifies new initiatives for tracking personnel resources, HR automated actions, capabilities, utilization, training, and performance management data.

Strategic Planning/Policy Development Serves as the senior expert and primary consultant to the Boards' SL leadership on business processes, requirements, and issues with responsibility for analyzing functional requirements and integrating findings into long-term human capital investments, financial resources, space planning, and/or the Boards' business systems, operational capabilities, processes, policies, and procedures.

Creates a vision of excellence through strategic planning for the legal tribunals in an environment of limited and decreasing resources. Formulates plans to meet program needs that form the basis for key decisions by the Boards' leadership.

Establishes and maintains controls to ensure program plans, budget, and evaluations remain consistent with financial resources.

Resources Management Provides comprehensive management of all budgetary resources by determining budgetary requirements, procuring funding, planning and managing budgets, planning and executing contracts, and executing budgets in support of legal administrative operations and other Board related programs.

Prepares and manages the annual budget and financial plan of the tribunals based on their specific caseloads and adjudications. Directs the procurement of services and supplies needed to accomplish the Boards' missions. Coordinates with OASAM and other agencies as needed to address property management, facilities, and space utilization.

Records Management Officer Oversees all activities in the Records Management Program and portfolio management decisions regarding cost, performance, and schedule in the respective organizations. Ensures compliance with FOIA and NARA requirements.

Contracting Officer's Representative (COR) The employee may be required to be certified as Level I, Level II, or Level III in the contracting career field as defined in the Federal Acquisition Certification for Contracting (FAC-C). As the COR, the incumbent provides technical guidance to ensure that the scope and terms of the contract are met.

Other Duties Performs other duties as assigned.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUPTIONS REGARDING YOUR EXPERIENCE. Position titles alone cannot be used to determine if you are qualified. Please list dates in MM/DD/YY format. This is imperative in determining if whether you have at least one year of creditable specialized experience.

Dates will not be assumed. GS-15: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-14 in the Federal Service.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Qualifying specialized experience for GS-15 includes: Experience in legal or adjudicatory operations, including advising executive leadership. Experience in budget formulation, advocacy, implementation, or management.

Experience in tracking contractor's duties and responsibilities and compliance with contract terms. Experience in administrative management, which may include strategic planning, regulatory compliance, human resources, contracting and procurement, property management, space utilization, FOIA requests, and records management.

Coordinated communication with internal department agencies, vendors, and stakeholders.