Team Assistant 50%

Ref 2580491 \| Date: 23 Sept 2026


We are partnering with a small international non\-profit organization based in Geneva to identify an experienced Team Assistant at 50% for a short\-term assignment. This is a hands\-on position supporting the smooth day\-to\-day running of the office while providing administrative, logistical and facilities coordination support to a close\-knit and international team.

Team Assistant 50% (1 month)

Our client is a small international organisation.

**Missions**

### Office Administration \& Coordination

* Act as the main point of contact for visitors, suppliers and incoming enquiries.

* Ensure the smooth day\-to\-day operation of the office.

* Manage office supplies, equipment and workplace resources.

* Coordinate maintenance, cleaning services, couriers and external vendors.

* Maintain a professional and welcoming office environment.

### Executive \& Administrative Support

* Provide administrative support to senior leadership.

* Coordinate calendars, meetings and travel arrangements.

* Maintain filing systems, records and documentation.

* Support various teams with administrative and organizational tasks.

* Handle data entry and document management activities.

### Meetings, Travel \& Events

* Organize internal meetings and external appointments.

* Coordinate travel bookings and related logistics.

* Support the delivery of team events and meetings.

* Manage meeting rooms and catering arrangements where required.

### Vendor \& Facilities Management

* Liaise with suppliers and service providers.

* Support invoice administration and budget tracking activities.

* Monitor office\-related expenses and ongoing requests.

* Ensure facilities issues are addressed efficiently.

**Profil du candidat**

* Minimum 5 years' experience in an Office Coordinator, Executive Assistant, Office Manager or similar administrative role.

* Previous experience within a non\-profit, international organization or small structure is an asset.

* Strong organizational skills with the ability to manage multiple priorities.

* Proactive, service\-oriented and solutions\-focused mindset.

* Excellent communication and interpersonal skills.

* Ability to work independently and take ownership of responsibilities.

* High level of discretion and professionalism.

**Technical Skills**

* Strong command of Microsoft Office (Outlook, Word, Excel and PowerPoint).

* Experience with SharePoint or similar document management systems.

* Comfortable working in a fast\-paced and hands\-on environment.

**Languages**

* Fluent English and French are required.

**Conditions et Avantages**

**Contract Details**

* Temporary assignment of approximately one month.

* 50% workload (20 hours per week).

* Immediate availability required.

* Geneva\-based position.

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