Procurement Officer – Chemicals & Fertilizer

About the Client

Our client is a leading provider of integrated agricultural solutions, offering a wide range of products and services across the farming value chain. With a strong presence in the region, the organization partners with global manufacturers to deliver high-quality inputs, technical expertise, and end-to-end support aimed at improving agricultural productivity and sustainability.

Role Overview

Our client is seeking a detail-oriented and commercially driven Procurement Officer to support sourcing and supply management for agrochemicals and fertilizers. The role will focus on ensuring timely, cost-effective procurement while maintaining strict compliance with regulatory standards and safeguarding product quality.

Key Responsibilities

1. Procurement Planning & Execution

Develop and implement procurement plans for agrochemicals and fertilizers

Align procurement schedules with seasonal demand patterns and sales forecasts

Raise, process, and track purchase orders (local and international)

Monitor stock levels and coordinate timely replenishment

2. Supplier Management

Conduct supplier due diligence, including technical capability and compliance checks

Negotiate pricing, payment terms, and delivery schedules

Maintain and manage a vetted supplier database

Conduct regular supplier performance evaluations (cost, quality, delivery, compliance)

3. Regulatory Compliance & Quality Assurance

Ensure all procured products meet applicable regulatory standards, including PCPB and KEBS requirements

Coordinate import permits and ensure adherence to labeling, handling, and safety requirements

Work closely with internal teams to maintain compliance with local and international standards

4. Inventory & Demand Management

Collaborate with Sales and Customer Service teams to forecast demand accurately

Monitor inventory turnover and minimize obsolete or expired stock

Support stock audits and reconciliation processes

5. Cost Optimization & Budget Control

Identify and implement cost-saving initiatives without compromising quality

Monitor market trends, including global pricing and foreign exchange impacts

Optimize logistics and transportation costs

6. Logistics & Import Coordination

Coordinate import logistics, including shipment tracking and clearance processes

Resolve delays, discrepancies, and supply chain issues

Ensure compliance with importation regulations for controlled or hazardous products

Align delivery schedules with warehouse operations

7. Reporting & Documentation

Prepare periodic procurement reports (monthly and quarterly)

Maintain accurate procurement records and documentation

Ensure audit readiness and compliance with internal controls

Academic Qualifications

Bachelor's Degree in Procurement & Supply Chain Management, Business Administration, or a related field

Experience

4–6 years of experience in procurement

Experience in agrochemicals, fertilizers, or other regulated products is an added advantage

Exposure to international sourcing and importation is highly desirable

Key Competencies

Understanding of agrochemical and fertilizer supply chains (preferred)

Knowledge of regulatory frameworks (e.g., PCPB, KEBS, import/export regulations)

Vendor management and contract negotiation

Inventory planning and demand forecasting

Experience with ERP systems (e.g., EPICOR or equivalent)

Strong Excel and data analysis skills

Originally posted on Himalayas