Sr. Payroll Operations Analyst

Sr. Payroll Operations Analyst @ Midi Health 💸📊

📍 Remote (U.S.-Based) | Full-Time | Reports to: Payroll Director

As our Senior Payroll Operations Analyst, you will own end-to-end pay run execution across all company entities, serving as the function's primary processor and systems administrator. This role is built for a practitioner who leads with data, operates with precision, and holds the line on accuracy and compliance at every stage of the pay cycle.

You will work cross-functionally with HR, Finance, People Operations, and Legal to operationalize processes that are built to scale, and serve as a trusted resource for employees seeking timely, accurate answers to pay-related questions. As the business grows, so does your ownership. This is a role designed to expand with the function and the team.

Key Responsibilities

Payroll Processing (40%)

Execute end-to-end biweekly payroll as the lead Preparer for all on-cycle and off-cycle runs

Prepare and validate payroll inputs: new hires, terminations, bonuses, retroactive adjustments, and one-time payments

Manage exceptions, manual overrides, and system computations with documented audit trails

Deliver completed audit packages to Reviewer per the Preparer > Reviewer > Approver control model

Review and validate pay results, preview reports, and exception outputs prior to submission

Maintain earnings and deductions configurations, ensuring setup accuracy across all pay groups

Tax & Withholding Administration (20%)

Validate paycheck-level taxation accuracy across multi-state jurisdictions

Monitor withholding account activity and flag discrepancies for remediation

Process garnishments, levies, and involuntary deductions within established timelines

Support quarterly and year-end tax reconciliation and filing validation

Research multi-state tax requirements, wage and hour regulations, and withholding rules as needed

Maintain compliance tracker for active tax jurisdictions and filing deadlines

Equity Administration (10%)

Process equity transactions in the payroll system and validate against the equity management system

Ensure accurate supplemental withholding on equity-based compensation events

Maintain equity-to-payroll audit logs and support year-end equity reconciliation

Partner with Stock Administration and Finance on equity event coordination

Systems Administration & Analytics (15%)

Monitor and validate payroll system settings, workflow automations, and configuration setups

Identify configuration errors, recommend improvements, and document resolution steps

Build ad hoc reports for internal and external requests from Finance, People, and Legal partners

Track accuracy and efficiency metrics against established KPIs

Support GL reconciliation and payroll-to-finance reporting deliverables

Data Integrity & Records Management (10%)

Maintain payroll master data including employee pay records, configuration logs, and period-over-period audit trails

Perform routine audits of pay elements, earnings/deductions setups, and tax profiles

Maintain organized drive folders and records in accordance with retention policy

Ensure SOPs, checklists, and playbooks remain current and audit-ready

Employee Support & Cross-Functional Collaboration (5%)

Serve as Tier I and Tier II escalation point for employee payroll inquiries

Provide accurate guidance on pay, taxes, deductions, equity events, and processes

Collaborate with HR, Finance, People Operations, and Legal on input submissions and policy questions

Represent payroll operations in cross-functional meetings and audit reviews

Required

5+ years of payroll operations experience with direct processing ownership in a multi-state environment

Advanced technical proficiency with HRIS and payroll systems

Strong analytical and data validation skills with demonstrated accuracy in high-volume environments

Working knowledge of wage and hour law, pay computation, and multi-state tax compliance

Advanced Excel or Google Sheets skills; exposure to macros or query tools a plus

Excellent attention to detail, confidentiality, and time management in a fast-paced environment

Bachelor's degree preferred; FPC or CPP certification is a plus

Prior experience with Rippling or comparable enterprise payroll platform

Equity transaction processing experience and payroll tax administration for equity-based compensation

Experience working in healthcare, startups, or high-growth multi-entity environments

The salary range for this position is $100,000 - $120,000 base pay dependent on experience, location and other variable factors.

At this time, Midi is unable to provide visa sponsorship. All Candidates must be authorized to work in the United States without current or future sponsorship needs.

Please note that all official communication from Midi Health will come from an @joinmidi.com email address. We will never ask for payment of any kind during the application or hiring process. If you receive any suspicious communication claiming to be from Midi Health , please report it immediately by emailing us at .

Midi Health is an Equal Opportunity Employer. We are committed to pay equity and ensure that all qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Our compensation philosophy is based on fair, objective criteria and the impact of the role, regardless of an applicant’s salary history.

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Originally posted on Himalayas