ASAP - Finance & Business Operations Coordinator (m/f/d)

* Try and Hire position

* Located in Oerlikon, with easy access by train

## About Our Client ##

Our client is a well-established international membership-based organization headquartered in Zurich. Operating in a highly professional and collaborative environment, the organization supports a global network of stakeholders and relies on strong operational and financial processes to deliver its mission effectively. The team is seeking a hands-on finance and operations professional who enjoys balancing accounting responsibilities with wider business support activities

## Job Description ##

Financial Administration & Accounting

* Oversee daily accounting transactions across payables, receivables, and ledger activities.

* Review and process supplier invoices, employee expenses, and payment instructions.

* Perform account reconciliations and investigate discrepancies where required.

* Contribute to monthly and annual closing activities.

* Maintain accurate and well-organized financial records and supporting documentation.

Reporting, Budgeting & Compliance

* Assist in the preparation of annual budgets, forecasts, and financial planning activities.

* Produce financial reporting packages and management summaries.

* Monitor budget performance and highlight key variances.

* Support external audits and coordinate with accounting, tax, and advisory partners.

* Help ensure compliance with relevant accounting standards, VAT obligations, and regulatory requirements.

Business Operations & Administration

* Coordinate administrative activities supporting the smooth running of the office.

* Manage supplier relationships, service agreements, and procurement-related activities.

* Support employee administration, payroll coordination, and documentation processes.

* Maintain operational procedures, templates, and internal systems.

* Assist with the planning and coordination of meetings and governance activities.

Contracts, Governance & Process Improvement

* Maintain contract files and monitor agreement renewals and obligations.

* Support internal compliance initiatives and governance requirements.

* Coordinate insurance, statutory documentation, and corporate records.

* Contribute to strengthening internal controls and operational best practices.

* Identify opportunities to improve workflows, automate routine tasks, and enhance efficiency.

Data Management & Business Support

* Ensure data quality across finance and operational platforms.

* Develop reports and insights to support decision-making.

* Participate in systems enhancements and implementation projects.

* Provide general support on operational initiatives and continuous improvement activities.

## The Successful Applicant ##

* Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.

* Fluent English, both written and spoken.

* German language skills would be considered a plus.

* Previous experience in accounting, finance operations, bookkeeping, or business administration.

* Solid understanding of financial processes, reporting principles, and reconciliations.

* Familiarity with budgeting, forecasting, and audit support activities.

* Knowledge of Swiss accounting and VAT requirements would be advantageous.

* Experience using accounting, ERP, and reporting systems.

* Advanced Microsoft Excel skills and strong analytical capabilities.

* Strong attention to detail and commitment to accuracy.

* Excellent organizational and prioritization abilities.

* Proactive and solution-driven mindset.

* Ability to work independently while collaborating effectively with diverse stakeholders.

* High level of discretion and professionalism when handling confidential information.

* Customer-focused approach with strong interpersonal skills

## What's on Offer ##

* Diverse position with exposure to both finance and operations.

* International working environment with broad stakeholder interaction.

* Opportunity to contribute to process improvements and organizational development.

* Collaborative team culture with close interaction across functions.

Quote job ref

JN-082026-7093246

Job Function

Office & Management Support

Specialisation

Team Secretary

Industry

Healthcare / Pharmaceutical

Where

Zürich

Contract Type

Interim

Job Reference