Logistics / Admin Operations Coordinator

This is a remote position.

Logistics / Admin Operations Coordinator

Full-Time | USA Hours We are hiring a proactive, highly organised Logistics and Admin Operations Coordinator to manage day-to-day operations, coordinate orders and deliveries, support company systems, and solve problems independently.

Candidates must be available to work a full 8-hour shift , either:

8:00 AM–4:00 PM EST or

9:00 AM–5:00 PM EST This role is ideal for someone who is tech-savvy, detail-oriented, dependable, and confident managing multiple responsibilities without constant supervision.

Key Responsibilities

Coordinate orders from purchase through fulfilment and delivery

Communicate with customers, suppliers, warehouses, shipping carriers, and internal teams

Track shipments, follow up on delays, and resolve delivery or logistics issues

Manage invoices, subscriptions, purchase orders, sales orders, and operational reports

Maintain accurate customer, order, inventory, and shipping information across company systems

Troubleshoot technical and operational problems independently

Create and maintain templates, forms, documentation, reports, and workflows

Follow up consistently to ensure tasks are completed and nothing is missed

Assist with customer onboarding and post-sale operational requirements

Identify inefficiencies and help improve company processes and automations

Support management with reports, research, data entry, and special projects

Handle sensitive company and customer information professionally and confidentially

Required Skills and Capabilities

Excellent problem-solving and critical-thinking skills

Strong logistics, coordination, and follow-up abilities

Highly organised, accurate, and detail-oriented

Able to manage multiple tasks, deadlines, and priorities

Confident working independently and taking full ownership of responsibilities

Strong written and verbal communication skills

Tech-savvy, resourceful, and able to learn new systems quickly

Comfortable working with spreadsheets, reports, databases, and online platforms

Able to investigate issues, find solutions, and communicate clear updates

Reliable, responsive, and available during required USA working hours

Experience with the following is a strong advantage

Zoho applications, including CRM, Books, Inventory, Analytics, WorkDrive, Forms, Flow, People, Sign, SalesIQ, and related integrations

Shopify and e-commerce order management

Shipping platforms, fulfilment systems, inventory management, and delivery coordination

Workflow automation and system integrations

Customer service or operations support

Reporting, data analysis, and process documentation

IMPORTANT: Only apply if you are available full-time, can work USA hours, and have the skills listed above.

Originally posted on Himalayas