Studio and Facilities Coordinator

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Studio and Facilities Coordinator

London

Reporting to: Head of Operations

We are seeking a  Studio and Facilities Coordinator to support the daily operations of our 75-person architectural studio.

This role involves working directly with the Head of Operations, Front of House Coordinator, and Housekeeper to ensure that the studio remains organised and set up for efficient working and that our established hospitality-focused culture is maintained.

This role offers an excellent opportunity for an ambitious, proactive and agile professional who thrives in a dynamic, fast paced and creative environment. This position requires full-time presence in our London studio.

Responsibilities

Studio and facilities

Act as an internal ambassador for how we use our LPS ‘house’ and promote a culture of collaboration and respectful use of the office spaces

Conduct AM/PM walkarounds and studio opening/closing as required responding proactively to any facilities issues

Own PPM and compliance schedule, maintain asset registers and records

Coordinate planned/reactive maintenance and contractors, permits and RAMS

Monitor storage, sample library, modelshop and library organisation

Conduct stock takes and ordering of facilities supplies

Support studio improvements and minor moves/changes

Administer the studio access control system and undertake keyholder and new starter inductions

Liaise with Subtenants on facilities related matters

Health and safety

Conduct weekly alarm testing, statutory checks and maintain logs

Support H&S committee with minute taking and action tracking

Assist with risk assessments and emergency drills

Restock first aid equipment

Champion safe working, manual handling, and sustainability practices

Front of House and operational cover

Cover and support the FOH Office Coordinator when absent or away from the Front Desk

Provide support for other operational roles during periods of absence or leave

Support the planning and preparation of studio breakfasts, lunches and all staff events and trips

Skills and experience

Proactive problem-solving skills and ability to take responsibility, multitask and prioritise in a fast-paced environment

Excellent time management and communication skills

Experience in a facilities/operations or studio coordination role (creative/architecture environment a plus)

Confident with supplier/contractor coordination and basic compliance/PPM

Desirable

Comfortable undertaking basic handy-tasks

IOSH Managing Safely or other H&S qualifications

Fire Warden, First Aid at Work

What we offer

Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.

In addition to a stimulating work culture, we provide a range of employee benefits, including private health insurance, a cycle-to-work scheme, a cash health plan, employer pension contributions, an employee assistance plan, and enhanced maternity and paternity leave. For candidates who need to relocate to London, we also offer visa assistance.

Please apply via this link (external)

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