Bookkeeper & Payroll Specialist - Freelance, Remote

About the ClientA Canada-based telecom services provider that delivers white-collar telecom solutions to small and medium-sized businesses, operating in Eastern Time as part of a growing portfolio backed by an experienced operator-investor. Why does this role exist?

This role exists to ensure accurate, timely financial operations while the business scales. The company needs a specialist who can own full-cycle bookkeeping and payroll in Zoho, execute a high-volume monthly invoicing run in a single day, and improve cash flow through diligent receivables follow-up. By taking end-to-end ownership of these recurring workflows, you’ll free the CEO’s time and strengthen the company’s financial rhythm.

The Impact you’ll make

Full-cycle bookkeeping (Zoho Books)

Perform daily/weekly bank and credit card reconciliations

Post journal entries and maintain accurate general ledger records

Monitor accounts receivable aging and support month-end close

Payroll processing (Zoho Payroll)

Run payroll cycles, initiate payments to the bank, and email pay stubs

Remit payroll deductions and prepare/file WSIB online

Prepare and issue T4s for employees

High-volume invoicing and billing

Access a dedicated inbox to retrieve two invoices per customer (400 invoices total for 200 customers)

Attach invoices to the correct customer in Zoho Books, verify line items/amounts, and send invoices

Complete the full monthly billing run accurately within a single billing day

Accounts receivable follow-up and client communication

Send professional, concise follow-up emails to clients with outstanding balances

Maintain AR notes and escalate issues or discrepancies to the CEO when needed

Reconcile payments received and keep customer accounts current

Workflow ownership and reporting

Manage recurring weekly/monthly checklists and timelines with minimal supervision

Prepare brief weekly summaries on invoicing status, AR, and reconciliations

Identify minor process improvements to increase speed and accuracy

Skills, Knowledge and Expertise

Required

1+ year hands-on bookkeeping and payroll experience

Proven proficiency with Zoho Books and Zoho Payroll

Experience handling high-volume, manual invoicing and AR follow-ups

Excellent written English for professional, client-facing emails

Your superpowers are...

Technical: Zoho Books, Zoho Payroll, bank/credit card reconciliations, journal entries, AR management, invoice validation, basic Excel/Google Sheets

Soft skills: Exceptional attention to detail, clear and confident written communication, reliability, ownership, ability to focus on repetitive tasks without losing accuracy, discretion with sensitive payroll data, and comfort working directly with a CEO

WFH Set-Up

Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.

Internet speed of at least 40MBPS

Headset with an extended mic that has noise cancellation and a webcam

Back-up computer and internet connection

Quiet, dedicated workspace at home

You should apply if...

You take pride in accurate, on-time financial work and enjoy running well-defined recurring processes

You’re proactive, organized, and can independently manage weekly/monthly calendars without close supervision

You communicate clearly, follow through on commitments, and are comfortable sending professional AR follow-up emails

You thrive in a fast-paced, remote setting and can align to Eastern Time work hours

What to expect... Work Setup

Remote position

Must have a reliable internet connection and a quiet workspace

Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours

40 hours per week

Monday–Friday, 9:00 am–5:00 pm Eastern Time (Tentative)

Compensation

$7 per hour

Benefits

Originally posted on Himalayas