Accounts Receivable & Payable Specialist

This is a remote position.

Our client is looking for an Accounts Receivable & Payable Specialist to support the daily financial operations of their organization. This role plays a key part in managing invoicing, payment processing, and financial recordkeeping while ensuring accuracy and efficiency across the company’s accounting workflows.

The position offers the opportunity to collaborate closely with a small finance team while contributing directly to the reliability and organization of the company’s financial processes.

The company operates within the manufacturing industry and has built a strong reputation over several decades by delivering consistent products and maintaining long-standing relationships with clients and partners.

This is a fully remote, detail-oriented accounting role where the selected candidate will oversee both accounts receivable and accounts payable activities while working within the company’s ERP system through a virtual desktop environment. The position requires someone comfortable with structured financial workflows, strong organizational skills, and the ability to manage multiple priorities while maintaining accuracy.

Responsibilities

Generate and send customer invoices through the company’s ERP system

Accurately apply incoming payments including ACH, wire transfers, checks, and credit card payments

Monitor accounts receivable aging reports and follow up on outstanding balances

Communicate with customers regarding invoice status and payment timelines via email

Process credit memos and assist with account reconciliation tasks

Collaborate with Sales and Project Management teams to maintain accurate customer accounts

Enter vendor invoices into the ERP system while ensuring accuracy and completeness

Match vendor invoices with purchase orders and packing documentation

Prepare weekly payment runs including checks and ACH payments for internal approval

Maintain organized records of vendor information, invoices, and payment histories

Communicate with vendors to resolve billing discrepancies or questions

Perform daily transaction entry and bookkeeping tasks within the ERP system

Assist with month-end close activities and reconciliation processes

Support bank and credit card reconciliations

Maintain accurate financial records that are organized and ready for auditing

Remain available during Eastern Time business hours through Microsoft Teams

Provide proactive updates regarding financial items, open issues, or discrepancies

Identify potential financial discrepancies early and escalate them when necessary

Coordinate with internal teams such as Sales and Operations when financial clarification is needed

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or a related field

Minimum of 5 years of experience in accounts receivable, accounts payable, bookkeeping, or similar accounting roles

Experience working with ERP systems, preferably Sage 300

Strong proficiency in Microsoft Excel including formulas, pivot tables, and data organization

Professional-level English communication skills, both written and verbal

Reliable internet connection and a personal computer capable of supporting virtual desktop sessions

Experience using Sage 300 is strongly preferred

Experience with other Sage systems such as Sage 50, Sage 100, or Sage Intacct is valuable

Familiarity with ERP systems such as NetSuite, SAP Business One, or QuickBooks Enterprise may also be considered

Strong organizational skills and attention to detail

Ability to manage structured financial workflows independently

Comfortable working remotely in a collaborative environment

Ability to handle confidential financial information with discretion

Benefits

Full-time position

100% remote work environment

Long-term role with a well-established U.S. company

Opportunity to join the team during a period of operational modernization

Collaborative work environment where contributions have a direct impact

Opportunity to take ownership of important accounting processes

Originally posted on Himalayas