Accounts Receivable Specialist (US-Based/Remote)

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About the role

Our client is a US-based construction company (Arizona) looking for an experienced Accounts Receivable / Accounting Specialist to join their accounting team. This is not an invoicing-only role. You will own the full A/R cycle, from billing through collection and payment application, plus general accounting support as needed.

They need someone who knows at any moment which customers owe money, how long balances have been outstanding, what follow-up has happened, what is blocking payment, and what needs to happen next.

What you'll do: Accounts Receivable

Manage the full A/R cycle, from customer billing through collections and payment application

Prepare and issue accurate, timely customer invoices in QuickBooks Online

Review contracts, proposals, change orders, and job documentation to confirm billing accuracy

Handle progress billings, final billings, customer deposits, and other project-related receivables

Maintain and review the A/R Aging Report, and follow up proactively on outstanding balances

Communicate with customers about invoices, payment status, past-due balances, and account questions

Own collection efforts instead of waiting for accounts to become a problem

Research and resolve billing discrepancies, short payments, credits, and account issues

Receive and apply customer payments to the correct invoices and accounts

Reconcile customer accounts and investigate unapplied or misapplied payments

Prepare and send customer statements

Document collection activity and customer communications

Coordinate with Project Managers, Project Coordinators, and Sales to resolve billing issues and gather what is needed for invoicing

Support lien waivers and releases, preliminary notices, and other billing documentation

Flag accounts that need escalation, and keep management updated on aging, collection status, and cash receipts

What you'll do: General Accounting

Record and reconcile income and other transactions in QuickBooks Online

Assist with account reconciliations and general ledger review

Assist with job costing and project-based accounting

Review accounting records for accuracy and completeness

Support month-end processes

Keep electronic accounting records and backup organized and complete

Assist with internal audits and process reviews

Suggest improvements to accuracy, efficiency, and internal controls

Requirements

5+ years of accounting experience, with substantial hands-on A/R ownership

Strong command of the full A/R process: invoicing, collections, payment application, account reconciliation, and aging management

High proficiency in QuickBooks Online

Solid understanding of general accounting principles and working knowledge of GAAP

Strong Microsoft Excel skills

Excellent organization and attention to detail

Ability to independently prioritize a high volume of invoices and customer accounts

Strong analytical and problem-solving skills

Professional and confident when discussing payment and collections with customers

Comfortable following established procedures while knowing when to investigate or escalate

Fluent English, written and spoken. Spanish is a strong plus, since the team works with many Spanish-speaking vendors and customers

Available and responsive during Arizona business hours

Construction accounting experience (strongly preferred)

Job costing and project-based accounting

Progress billing, change orders, deposits, and final project billing

Construction management or accounting platforms such as Buildertrend

Construction lien documentation and lien waiver processes

Fast-paced, multi-project accounting environments

Technology requirements

Intel Core i5, 8th generation or higher (or equivalent)

Windows 11 or higher

16GB RAM

Two monitors, one at least 15" (laptop) and the other at least 24". Two 24" monitors preferred

Separate mouse if working from a laptop

Internet speeds of 50/5 Mbps (download/upload)

Webcam with clear audio and video

Headset and a dedicated quiet workspace

The client provides access to a VOIP phone system and Microsoft 365, with Teams as the main communication tool.

Benefits

Work From Anywhere

Competitive salary paid in US$

10 paid days off per year plus paid US holidays

Birthday bonus

Performance and tenure bonuses, with annual compensation reviews

Originally posted on Himalayas