Accounts Receivable Clerk (Payment Posting)

Engagement: Independent contractor

Working hours: 8 hours per week

Number of openings: 2

A long-established Caribbean conglomerate, operating across shipping, insurance, and retail, is expanding its accounting department through remote staffing. They're looking for accounting professionals with a strong accounting foundation, good analytical skills, and the ability to work accurately and accountably.

Alongside the technical side, they value work ethic, professionalism, integrity, attention to detail, and meeting deadlines. The team works well with people who are proactive, dependable, and willing to take initiative.

About the role

We're looking for someone to handle payment posting for the accounts receivable team. Customer payments come in through several channels, and your job is to record each one, apply it to the right customer account and invoice accurately and on time, and follow up on anything that doesn't line up. You'll also support cash receipt reconciliation and customer accounts, and help keep customer balances accurate for the collections team.

You'll work with well-established procedures and report to an assistant manager on the accounts receivable team. The company provides full training on its accounting system, so prior experience with their specific software isn't expected.

What you'll be responsible for

The list below covers everything you could potentially handle in this role. It doesn't mean you'll be working on every item every week, and the mix will depend on where the department is in its cycle.

Payment processing and posting

Posting customer payments received by cash, cheque, bank transfer, credit card, online payment platform, and direct deposit, and applying them to the correct customer accounts and invoices

Processing customer deposits, advances, and prepayments

Identifying and investigating unapplied and misapplied payments

Posting all payments accurately and within established timelines

Cash receipt administration

Verifying daily receipts against supporting documentation

Preparing and maintaining payment posting batches

Matching deposits to bank records and payment reports

Keeping all receipts properly documented and filed

Customer account maintenance

Reviewing customer accounts for discrepancies and helping resolve payment allocation issues.

Correcting posting errors once approved

Maintaining accurate customer account records

Reconciliation support

Reconciling daily cash receipts to the accounting system

Supporting customer account reconciliations and investigating variances between customer payments and outstanding balances

Supporting month-end receivable reconciliation

Collections support

Providing payment information to the collections team and researching disputed balances

Monitoring unapplied receipts and credit balances

Supporting the resolution of customer account discrepancies

Reporting and documentation

Preparing daily payment posting reports and maintaining support schedules for customer payments

Supporting audit requests with the required documentation

Meeting document retention requirements

Internal controls and compliance

Following established cash handling and receivable procedures

Making sure all postings are supported by appropriate documentation

Reporting unusual transactions or discrepancies immediately

Maintaining confidentiality of customer and financial information

Education

Associate degree, diploma, or equivalent qualification in accounting, finance, business administration, or a related field

Experience

Minimum 1 to 3 years in accounts receivable, cash posting, cashiering, banking, or finance

Experience working with ERP or accounting systems, preferred

Experience handling high-volume transaction processing, an asset

Skills and competencies

Strong attention to detail, accuracy, and personal accountability for your work

Excellent numerical and data entry skills

Strong reconciliation and problem-solving ability

Able to meet daily deadlines

Proficiency in Microsoft Excel and accounting software

Strong organizational and time-management skills

Professional working proficiency in English, clear spoken and written, to collaborate with an English-speaking team

Collaborative, comfortable working alongside collections, billing, and customer service colleagues

Comfortable working within established procedures

Quick to learn a new system and a new set of processes

Originally posted on Himalayas