Payroll Accountant

Payroll Accountant – Remote | U.S. Payroll, ADP, Gusto & Reconciliations

Position Type: Full-Time, Remote

Working Hours: U.S. Business Hours

About the Role

At Pavago , one of our clients is hiring a detail-oriented Payroll Accountant to manage end-to-end U.S. payroll processing, payroll accounting, tax compliance, and reconciliations.

You’ll be responsible for ensuring 50–500 employees are paid accurately and on time , payroll taxes are properly handled, and all payroll records remain clean, compliant, and audit-ready.

This role is ideal for someone with hands-on experience in ADP, Gusto, Paychex, QuickBooks Payroll, or similar payroll systems who understands both payroll processing and the accounting behind it.

What You’ll Own

U.S. Payroll Processing

Process bi-weekly, semi-monthly, and monthly payrolls

Manage payroll for approximately 50–500 employees

Review and validate

Time entries and overtime

Bonuses and commissions

Deductions and adjustments

New hires and terminations

Process payroll through ADP, Gusto, Paychex, QuickBooks Payroll, or BambooHR

Ensure payroll is accurate and completed on schedule

Payroll Accounting & Reconciliations

Prepare and post payroll journal entries

Reconcile payroll clearing accounts, bank activity, and general ledger balances

Accurately record benefits, deductions, taxes, and employer contributions

Work with accounting platforms including QuickBooks, NetSuite, or Xero

Investigate and resolve payroll discrepancies quickly

Payroll Tax & Compliance

Support preparation and filing of

Form 941

W-2s

1099s

Applicable state and local filings

Maintain accurate compliance documentation

Stay current with U.S. payroll regulations and filing requirements

Benefits & Employee Support

Reconcile healthcare, retirement, and other benefit contributions

Verify payroll deductions against employee elections

Support new-hire payroll setup and onboarding

Respond professionally to questions involving pay stubs, direct deposits, deductions, and tax updates

Payroll Reporting

Prepare payroll, headcount, and variance reports

Provide payroll data to finance and HR teams

Support audits with accurate payroll documentation

Analyze payroll results against budgets when required

Process Improvement

Document and maintain payroll SOPs

Identify opportunities to improve payroll accuracy and efficiency

Use Excel, integrations, and automation to streamline workflows

Requirements

2+ years of payroll processing experience

Strong hands-on experience with at least one

ADP

Gusto

Paychex

QuickBooks Payroll

BambooHR

Strong understanding of U.S. payroll taxes and compliance

Experience with payroll journal entries and reconciliations

Intermediate Excel / Google Sheets skills, including

Pivot Tables

VLOOKUP

Reconciliations

High attention to detail and numerical accuracy

Ability to investigate and resolve discrepancies quickly

Strong organizational and deadline-management skills

Comfortable working remotely during U.S. business hours

Nice to Have

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC)

Multi-state payroll experience

International payroll exposure

Experience reconciling payroll to accounting systems

NetSuite or Xero experience

Familiarity with HRIS integrations such as BambooHR, Workday, or Zenefits

Tools & Systems

Payroll: ADP, Gusto, Paychex, QuickBooks Payroll, BambooHR

Accounting: QuickBooks, NetSuite, Xero

Reporting: Excel, Google Sheets

HRIS: BambooHR, Workday or similar systems

What Success Looks Like

100% on-time payroll processing

Less than 1% payroll error rate

Payroll tax filings completed before deadlines

Discrepancies resolved within 2 business days

Accurate payroll journal entries and reconciliations

Clean, organized, audit-ready payroll records

Why Join?

Own end-to-end payroll operations

Gain exposure to multi-state and multi-entity payroll

Work across payroll, accounting, tax, and compliance

Improve and scale payroll processes and systems

Fully remote role with clear ownership and accountability

Interview Process

Initial Phone Screen

Spark Hire Video Interview

Recruiter Interview

Client Interview

Offer & Onboarding

Apply Now

If you’re an experienced Payroll Accountant with hands-on knowledge of U.S. payroll, ADP, Gusto, payroll taxes, journal entries, and reconciliations , we’d love to hear from you.

Apply now and take ownership of accurate, compliant, and reliable payroll operations.

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Originally posted on Himalayas